Position Summary

Provide organization support for the Operations leadership team and departments.

Summary of Essential Job Functions

• Support business leaders by providing guidance and information to internal customers, business partners to coordinate and prioritize department needs
• Prepare internal and external corporate documents and reports for team leaders and partners. (Invoicing and monthly Estimates)
• Organize, prioritize and coordinate business reviews, Employee Engagement events, partner and guest meetings, department business reviews, training, town halls etc. to include documentation and minutes coordinate audio / video as needed
• Support Operations administrative needs to include but not limited to; coordination of executive weekly updates, supply ordering, maintain organization charts and call trees, distribution lists, site events (baseball/hockey), printer, leader calendars
• Effectively communicate and work with all levels of management maintaining a high level of confidentiality and professionalism
• Coordinate domestic and foreign travel arrangements for various levels of management, including appropriate approvals and Visa requirements.
• Ability to assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy.
• Submit appropriate access requests for new hires, transfers and terminations to include seat assignment and moves.
• Support leadership team for administration of HR action items

Position Requirements

• Minimum of 2 years’ experience in an office/production environment providing support to multiple leaders. College, business or administrative school a plus.
• Proficiency in MS Office Word and Outlook at an expert level; proficiency in PowerPoint, Share Point, Excel and Lucid Charts/Visio at intermediate levels or above.
• Possess a strong understanding of an operational environment: various levels of employees, large number of projects both tactical/urgent and strategic, various levels and ever-changing priorities, and various levels of personalities/behaviors.
• Must be able to multi-task while remaining flexible, with meticulous attention to detail, accuracy, and have the ability to meet deadlines with minimal supervision.
• Must possess high emotional intelligence and business maturity
• Must possess strong organizational skills for the efficient and successful handling and management of multiple projects while meeting multiple deadlines.
• Highly self-motivated and able to prioritize and manage tasks in a fast pace environment.
• Proficient in written communications including clear and concise writing, editing for spelling and grammar, and an ability to interpret information.
• Speaks clearly and persuasively, representing the Corporation in a professional manner.
• Must be dependable, timely, have a positive attitude, and a team work ethic.
• You may be required to work additional hours to meet the needs of the business. All other duties as assigned.