St. Vincent De Paul of Baltimore has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to SVDP Human Resources Department for consideration.

ABOUT US

Join the St. Vincent de Paul team, where what you do is much more than just a job—it’s a cause. Our staff members are true partners in our mission to help those impacted by poverty achieve their full potential. Their job satisfaction comes from knowing that their work each day has a positive impact on people’s lives. If you are the type of person who is excited and motivated by the idea of doing good for others, and our community, come join us! We are looking for high-energy staff members willing to share a commitment for our cause in a workplace filled with other caring people. We offer you a competitive salary, generous benefits, a culture where learning and growth is encouraged, a workplace where employees are highly valued and, most of all, an opportunity to be passionate about what you do every day. We are growing and looking for a passionate person to join our team!

SUMMARY

Responsible for the timely and accurate accounting and reporting for all reporting aspects of financial grants including monthly grant statements, pre-award planning, budgeting, and analysis, and the monitoring of financial reporting of sub-grantees, complying with all applicable requirements. Prepares all receivable invoices related to grants and monitors the receipt of payments on all grants. Prepares spend-down, receivable aging, and other analytical reporting monthly. Initiates budget modifications and follows up on any administrative questions during the grant period.

PRIMARY DUTIES

Grants Management:

• Prepares all documents and submissions to government entities to ensure timely, accurate monthly grant invoicing, optimizing grant reimbursement.
• Obtains contract expenditure reports from funders at the beginning of each grant period, ensuring timely grant reporting.
• Prepares grant spend down analysis reports each month, conducts forecasting and updates grant spending projections each month, and makes recommendations on changes to allocations or expenditures to ensure grants are spent down fully and accurately and minimizes unreimbursed, grant-eligible expenses.
• Collaborates with HR on salary allocations, for staff working on grants, to ensure proper grant billing.
• Maintains a complete and organized file system for grant documentation including invoices, budget modification requests, payments, and financial reports.
• Researches, develops and prepares financial information and budgets for grant proposals, collaborating with Grants staff.

Accounts Receivable Management:

• Processes and manage all grants A/R and update tracking in real time
• Monitors outstanding receivables on a weekly basis and produce A/R reports
• Identifies overdue A/R of 30 days or more and follow up with funder via direct communication by email and phone to resolve issues and collect payments

General Ledger Maintenance:

• Responsible for Journal Entries related to Grants or Accounts receivable.
• Prepares grant analysis as needed to determine funding gaps, opportunities, and spend down rates.
• Prepares proposals for budget adjustments, changes in allocations, and grant budget amendments.
• Reviews all internal and external grants documentation to ensure billings meet grant requirements and billed expenses are allowable under the grant. Work with grant development staff to track and monitor grant requirements and changes to requirements.

SECONDARY DUTIES

• Ensures that inquiries are responded to in a professional manner within one business day. Assist in researching any problems and make appropriate adjustments/corrections to successfully resolve the problem. Monitor that follow up contacts are being made at least every 48 hours until the problem is resolved.
• Works on special projects as approved by supervisor, balancing priorities to ensure projects progress simultaneously and within established deadlines.
• Maintains all accounting and permanent files related to grants and A/R, keeping all files organized and up to date.
• Assists with annual audit preparation including any analysis schedules as assigned.

OTHER DUTIES

• Maintains a neat and organized work area including access to essential information.
• Attends all staff meetings and other meetings as directed.
• Assist with and attend special events held by St. Vincent de Paul, as necessary, including Empty Bowls, or other similar events.
• Supports a welcoming and positive environment for staff and volunteers, working with them effectively.
• Upholds the vision, mission and values of St. Vincent de Paul.
• Creates an atmosphere of care and respect for clients, staff, funders and other partners.
• Performs other duties as assigned within the scope of the position.

QUALIFICATIONS

• Associate’s Degree in Accounting. Finance or related field and 3 years of accounting/finance experience required.
• Bachelor’s Degree in Accounting, Finance or related field with 1 year of accounting/finance experience will be considered.
• Intermediate computer skills in Microsoft Word, Excel, and Outlook, and the ability to work with finance databases and software.
• Must possess excellent written and oral communication skills, as well as interpersonal skills in order to effectively communicate with vendors, volunteers, and staff to provide clear instruction on expected deliverables and outcomes.
• Possess excellent organizational and time management skills to be able to efficiently prioritize work and meet identified deadlines.
• Ability to work under pressure, keep all work current and accurate, and respond to identified department deadlines with a sense of urgency.
• Experience in a professional office environment.
• Excellent problem-solving skills.
• Ability to work independently

Job Type: Full-time

Pay: $63,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Ability to Relocate:

• Baltimore, MD 21218: Relocate before starting work (Required)

Work Location: In person