We are looking for a new office manager / executive assistant to support our small office in Mesa and work directly with the owner/CEO. We are a new software development company in need of an office manager / EA to help run the daily happenings of the business as well as work closely with the CEO to ensure that his calendar and time in office is efficiently executed.

We are ramping up for an exciting year and are looking for someone to help us reach our goals and exceed our expectations. You will be part of an exciting and growing company in the solar, real estate and software development industries.

Office Manager/ EA Responsibilities:

• Daily calendar management, scheduling meetings and zoom sessions.
• Assist with copy creation, creative writing, editing and posting to social media.
• Preparing misc. research tasks, creating invoices, letters, and other documents as needed.
• Answering company phone line and routing questions.
• Organizing & basic bookkeeping tasks (receipts, expense tracking etc.)
• Filing submissions online and retrieving corporate records.
• File organization and creation of documents, and presentations kept in Google Drive.
• Preparing documents for presentations and team meetings.
• Conference room sign out and set up for meetings.
• Using various software, including word processing, spreadsheets, databases, graphic and presentation software.
• Reading and analyzing incoming email inquiries and submissions and distributing them as needed.
• Helping with interviewing and onboarding of new employees and new clients to our software.
• Performing general office duties that include ordering supplies and managing a database.
• Opening, sorting and distributing mail, emails, and other correspondence.
• Payroll processing - assisting bookkeeper with monthly statements and reports.
• Annual tax preparation/organization of documents to send to the Accountant.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• Marketing experience a big plus (social media & traditional)
• High school diploma.
• Ability to organize workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Experience in Real Estate is also a plus.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Google Suite: 2 years (Required)

Work Location: In person