Who we are For more than 40 years, Covanta has been at the forefront of sustainable materials management, providing companies and communities world-class waste and resource solutions. Through our diverse and scalable full-service capabilities, we’re leading the charge to a carbon-negative future—reducing, reusing, recycling and reimagining waste for the benefit of both people and planet. Our differentiator comes from our vast ecosystem of technology, facilities, and partnerships, trusted by the world’s largest organizations to solve their most pressing environmental challenges, and achieve their most ambitious environmental, social, and governance (ESG) goals. All that we’re missing is you. Join us today!! Our values Diversity, inclusivity, engagement—these are the values that help us foster a strong sense of community within Covanta. By embracing the unique talents, perspectives, and experiences of our employees, we cultivate an environment that embraces teamwork, encourages open dialogue, and provides opportunities for growth. About the role The Administrative Assistant will perform administrative duties for the specified location. This fast-paced role involves numerous tasks requiring advanced organization and prioritization skills. Responsibilities: Support the billing department by assisting with invoices and receipts. Gather and provide metrics to the Operations Director. Prepare and scan documents. Assist operations in scanning and uploading E-Manifesting requirements. Process department purchases and create purchase and procurement orders. Print and deliver labels and manifests to drivers. Input production data into relevant systems (Silvanus, Excel, NetSuite, PC Scales, etc.). Create and track inbound and outbound orders. Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually. Support operations team with inventory tracking and reporting. Aid with internal and external audits and downstream vendor due diligence. Create various production and management reports. Perform office duties such as filing, typing, organizing, manual updates, report updates, and other clerical tasks. Requirements: High school diploma or GED (General Education Degree) is preferred. Minimum 1-year experience in an administrative role. Proficient in Microsoft Office, specifically Outlook, Word, and Excel. Excellent written and verbal communication skills. Strong organizational and prioritization skills. Walking, standing, and/or sitting for extended periods Provide a high level of customer service. Experience in the waste or recycling industry preferred. Ability to use sound judgment and problem-solve in a fast-paced environment. Ability to collaborate and build effective relationships at all levels of the organization. Ability to handle multiple projects, prioritize, meet deadlines, and work independently with initiative in a fast-paced environment. Ability to follow detailed oral and written instructions. Our DEI Commitment Covanta is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Covanta.com and clicking on the ‘Contact Us’ button. Under Inquires, select ‘Careers’ in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request’. At Covanta, the work we do is more than just a job. It’s a commitment to environmental problem-solving and sustainable progress. We do all that we can to safeguard the future of our people, our planet and our shared prosperity. We are a world leader in providing sustainable waste and energy solutions. Our modern Waste-to-Energy and material processing facilities provide municipalities and businesses sustainable alternatives to landfill disposal that help build a circular economy and use waste to generate clean, renewable electricity. Building a safer, smarter world is no simple task, but it is something we can achieve together. Join us in protecting tomorrow.