JOB
Serving as a member of the executive team at the Ocean Center directing and managing the following functional areas: box office, contract compliance, payroll/human resources, financial reporting and accounting, control processes, budgeting, and information technology.
EXAMPLE OF DUTIES
(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)Manages the day-to-day operations of the box office, including management of personnel, customer service, promoter interface, show settlements, resolution of box office- related issues, ticket distribution, box office vault management, construction of shows to promoter specs, balancing of daily reports with sales, data integrity, Ticketmaster/Universe system accounts, settlement reports, etc.Manages the contract compliance life cycle to include the set up and maintenance of event files, issuance of contracts, receipt of executed contracts, deposits, insurance, estimates, event settlements, collections, and other pertinent information. Takes necessary action to ensure contract requirements are met and serves as liaison to Volusia County legal team during contract development and enforcement.Manages the payroll process and serves as staff liaison to Volusia County Payroll staff.Manages the recruitment process for the Ocean Center in conjunction with Volusia County Human Resources Department.Develops and manages the training and employee enrichment program for Ocean Center staff.Assist the General Manager in counseling of personnel and delivery of disciplinary actions in compliance with current policies and procedures as directed by the General Manager and Volusia County Human Resource staff.Coordinates the annual performance review process.Establishes procedures and schedules for preparation and completion of financial reporting and accounting activities (invoicing, journal entries, etc.) required by Volusia County Finance Department staff. Manages assets and necessary inventories and reporting of disposals.Reviews financial information for accuracy and completeness.Prepares daily, weekly, monthly, and yearly reports of financial information as requested by the General Manager and/or Volusia County Finance staff.Assists department managers by providing financial information or reports to enhance the operation of their departments.Directs the annual Operating Fund(s) to include providing necessary documents, files, and information to management to enable their participation in the budget preparation process.Works with General Manager and Volusia County Facilities staff on the development and coordination of the Capital Budget, track expenditures, and provide reports.Reviews and revises all budget data to meet the approval of the General Manager and the Volusia County Chief Financial Officer.Analyzes and investigates deviations from forecast to actual.Creates, monitors, and recommends control policies and procedures.Recommends and implements necessary changes or enhancements and monitor compliance.Interacts with staff to provide information and direction regarding proper policies and procedures.Coordinates and conducts internal reviews on processes and procedures to ensure compliance with accounting standards and coordinates with the Volusia County Internal Auditor.Liaison to county purchasing to coordinate Ocean Center purchasing practices and ensure Ocean Center remains in compliance of Volusia County Purchasing Policies.Manages the General Ledger system to include creation of purchase solicitations and process Purchase Orders and Delivery Order for payment.Coordinates staff use of Master Agreements and approves vendors working with Volusia County Purchasing staff to ensure OC has necessary MAs.Directs the information technology staff, policies, and procedures of Volusia County, and oversees strategic direction of technology working with Volusia County Information Technology staff.May be assigned to other county locations based upon operational needs.Attends work on a regular and consistent basis.Must adhere to Federal, State, County and Local ordinances.Responds to emergency situations.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Knowledge of the principles and practices of public administration.Knowledge of research techniques and availability of current information.Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures.Ability to establish and maintain effective working relationships with associates, subordinates, public officials, other governmental agencies, and the general public.Ability to supervise subordinate staff and assign work.Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals.Ability to prepare and analyze budgetary tools and documents.Ability to listen and communicate effectively.Ability to respond to emergency situations.Ability to communicate effectively both orally and in writing.Ability to establish and maintain effective working relationships.Ability to work under stressful conditions.Ability to interact effectively with others.Must be able to relocate to other county locations based upon operational needs.REPORTS TO: Department DirectorSUPERVISES: Fiscal Resource Manager ADA REQUIREMENTS: Physical Demands: Must be able to lift, carry, push and/or pull 15 pounds. Ability to see, talk; finger dexterity. Visual acuity (depth perception, peripheral vision) necessary to operate a motorized vehicle.Environmental Demands: Inside work.Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances and statutes. Ability to perform advanced mathematical functions. Ability to write reports, financial reports, memos, letters, instructions and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems. Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference in accordance with federal, state, local laws.