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POSITION SUMMARY
This position is responsible for the intake, time stamping, filing, processing, imaging and research of all legal documents, filed with the Court of Common Pleas, Civil Division. Performs a variety of typing and other clerical duties. Responsible for the processing of legal documents that require the exercise of judgment and the knowledge in the application of prescribed procedures. This position involves some independent judgment, but most of the work is completed under close or general supervision. Frequent contact with the public, attorneys, Judges and their staff, title searchers, and other County departments. Employees in this position are sworn in as a deputy which allows them to complete process on behalf of the Prothonotary.
POSITION RESPONSIBILITIES:
Essential Functions
Checks, analyzes, and verifies information contained on incoming documents for accuracy prior to time stamping or electronic acceptance and processing. May make some independent procedural decisions but should seek support as needed if documents are not correct and notifies filer.
Receives payment and issues receipts for documents, services and requests requiring payment of a fee.
Prepares, types, processes, issues and certifies various standard civil legal forms according to PA Rules of Civil Procedure.
Analyzes documents in order to correctly compose a docket entry to accurately record the nature of the filing on the official docket. Must be able to understand if the document requires other actions to be taken with regard to the file and docket.
Calculates interest and costs on judgments and executions being entered and recorded against a party in a case. If filing contains errors, responsible for addressing same with the filer.
Assists public with the process of searching Prothonotary records, and researches and answers inquiries related to docket entries and case dispositions as allowed by Court Order and assists with more specific information requests.
Answers phones and furnishes information to the public regarding matters pending before the Court, as well as direct callers to other offices as appropriate.
Retrieves, copies and/or faxes documents/files maintained in the Prothonotary’s Office for the public, the Courts, and all County Offices, State and Local Police Departments, School Districts and Prisons, as needed.
Operates and maintains the basics of various office equipment, including PCs, laser printers, copiers, scanners, imagers, time stamp machines and cash registers.
Prepares all files for storage and maintains computer records for tracking purposes.
Responsible for the intake, docketing, filing and maintenance of all confidential Mental Health documents (Commitments) received through Service Access Management (SAM).
Receives Passport Applications and verifies the identity of the applicant in accordance with the guidelines of the US Department of State. Responsible for ensuring application is complete, that the appropriate fees are charges and collected based upon the type of application received, and that all applications are forwarded daily to the US Passport Agency. Must also interact with the US Passport Agency in resolving customer problems and issues.
Non-Essential Functions
Assists with training co-workers as needed.
Tracks and locates documents throughout the office before processing has been completed, as requested.
Assembles a variety of data from office records for incorporation into various Prothonotary reports. Said data/reports may be maintained for audit purposes, court administration needs, and judicial requests.
Indexes records and information and makes simple postings to various department records.
Responsible for receiving, sorting, and distributing incoming mail to the various areas of the office for delegation based upon assigned duties.
MINIMUM EDUCATION AND EXPERIENCE;
MINIMUM KNOWLEDGE, SKILLS AND, ABILITES:
PHYSICAL DEMANDS:
WORKING ENVIRONMENT:
Normal office environment.
This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changes where appropriate.
ABOUT US
Equal Employment Opportunity Statement:
The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, political affiliation or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
About Us:
Berks County is a combination of rich farm country, industry, beautiful parks, entertainment, and top-notch educational institutions. Whether you are interested in County services, the availability of our parks, tax rates, or other county information, this is the place to start.
Job Type: Full-time
Pay: $20.62 per hour
Benefits:
Schedule:
Education:
Experience:
Work Location: In person
Full Time
$43k-55k (estimate)
01/21/2024
04/13/2024
berkscountyfiretraining.org
READING, PA
50 - 100
Private
WILLIAM HALL
$10M - $50M