Hybrid Administrative Coordinator

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About The Cornell Institute for Digital Agriculture

The Cornell Institute for Digital Agriculture (CIDA) is a cross-college initiative focused on enhancing agricultural productivity, efficiency, and sustainability using advanced technologies. It addresses all aspects of the food system by providing timely information and services to farmers, distributors, consumers, and policymakers. CIDA's ultimate objective is to ensure the provision of safe, nutritious, and affordable food for everyone.

For more information about The Cornell Institute for Digital Agriculture, please click here.

About The Center for Advanced Computing

The Center for Advanced Computing (CAC) at Cornell offers a wide array of services to support the computational research requirements of university faculty. Its primary mission is to enhance and facilitate research capabilities, aiding scientists and scholars at Cornell in achieving innovative breakthroughs. CAC's services encompass high-performance compute clusters, cloud computing (Red Cloud service), and personalized technology and application consulting, all customized to meet individual research needs.

For more information about The Center for Advanced Computing, please click here.

The Opportunity

This role reports to both the Cornell Center for Advanced Computing (CAC) and the Cornell Institute for Digital Agriculture (CIDA). The CAC offers a wide range of computational services to facilitate digitally-driven research for Cornell faculty, while CIDA focuses on sustainable agriculture and food systems by integrating technology, policy, and practice to drive discovery and innovation.

Key Responsibilities

• Act as the initial point of contact for visitors and inquiries to both centers.
• Manage financial transactions, including travel reimbursements, invoicing, and expense reporting.
• Coordinate scheduling for meetings and maintain meeting minutes and notes.
• Assist in planning and organizing events, such as workshops, the CIDA Hackathon, seminars, and faculty visits, including handling event contracts, collecting materials, organizing speakers, and providing A/V support.
• Support outreach activities, including private partnership activities, posting news and events, and managing social media visibility for both centers.
• Support the annual CIDA grant application cycle and maintain records of grant recipients.
• Assist in preparing funding proposals for programs at the National Science Foundation and Department of Agriculture, including managing supporting documents and collaborating with proposal drafting teams.
• Coordinate projects in the execution phase, ensuring adherence to strict deadlines and facilitating communication between multiple faculty and institutions.
• Provide periodic reports to funding agencies as needed.
• Promote and contribute to a positive culture of inclusion, diversity, and connectedness within the Cornell campus community.

What We Need

• High School Diploma or equivalent.
• Proficiency with various business and technical programs, including Microsoft Office suite, spreadsheets, databases, and Google applications.
• Demonstrated professionalism and excellent written and oral communication skills.
• Strong organizational skills and the ability to manage conflicting priorities thoughtfully.
• Positive, service-oriented attitude and sound judgment when interacting with a diverse range of constituents.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Strong willingness and ability to learn new tasks and adapt quickly under pressure.
• Effective team-player with strong attention to detail, excellent organization, and flexibility.
• Capable of multitasking and possessing a creative mind for problem-solving and process improvements.
• Demonstrated ability to exercise sound judgment.
• Experience in or a commitment to supporting diversity, equity, access, inclusion, and wellbeing.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• 2 to 4 years of proven administrative experience, or an equivalent combination of education and experience.
• Experience working in an academic environment.
• Experience with booking travel arrangements and using travel management systems.
• Familiarity with University web-based systems such as Workday, e-Shop, Lyris, and Box is preferred.
• Knowledge of other web-based systems, including Doodle polling, Google Docs, web content management, and social media platforms, is also preferred.
• Experience with proposal development and grant-funded activities is a valuable asset for this role.

Rewards and Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee’s choosing within the United States.
• The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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