With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.

WHY JOIN US
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay
• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D and long-term disability
• Tuition reimbursement
• Opportunities available nationwide
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
• Pet Insurance
• Legal Plan, and ID Theft Protection

JOB SUMMARY: This position is responsible for providing administrative support and assists with project coordination in the Construction Coordinator office. This includes interaction with all field employees, Construction Managers, Construction Coordinators, Project Analysts, and the RD of Construction.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists with change order processing, foreman performance reports, accounting system project update forms, etc on a real time basis.
• Provides support by communicating on a daily basis with the Field Technicians on the job schedules and weekly verifying the workers time cards.
• Provides purchasing support to the Construction Coordinators for materials, parts and equipment (lifts, cranes, storage containers) required daily by foreman and the take-offs, as projects require, ensuring job sites have the needed supplies in a timely and cost effective manner.
• Provides purchasing support to the Construction Coordinators by following up with vendors on delivery dates to ensure a timely and quality completion of projects.
• Provides construction support by coordinating deliveries and pick-up for all material, parts, and equipments to ensure job requirements are met.
• Provides construction support by ordering permits and submittals; and, scheduling start-ups and inspection communicating with construction managers, project managers, and service managers as required.
• Processes all paperwork necessary for business operations, maintaining schedules and construction data bases and files.
• Provides administrative support to the RD of Construction.
• Assists in the coordination and production of the training materials.
• Perform other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

• Basic knowledge of refrigeration and case setting including parts and material required for installation and modification projects.
• Ability to multi-task effectively and use good organizational skills.
• Excellent verbal and written communication skills.
• Ability to work with minimal supervision.
• Bilingual English-Spanish preferred.

COMPUTER SOFTWARE KNOWLEDGE:

• Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).

EDUCATION, EXPERIENCE AND/OR LICENSES:

• High school diploma or GED with related vocational, technical or trade school classes acceptable with 5 years’ experience in a related industry. Bachelor’s degree preferred.

Today, there are 22 different companies that make up the CoolSys family of brands. When you join CoolSys, you join a nationwide network of the country's best and most highly trained technicians. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!
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Coolsys is an EEO/AA/M/F/Vet/DisabilityEmployer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.

Pre-employment background screening (criminal and MVR) and drug testing (including for marijuana) are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance. #LM2022