JOB DESCRIPTION :

The purpose of the PEIMS clerk is to keep an accurate account of campus membership and attendance for use in state funding.

Since state funding is based on attendance information, the PEIMS clerk is personally accountable for the accuracy of the attendance date.

Additionally, the PEIMS clerk is responsible for providing the information necessary for daily building control.

DUTIES and RESPONSIBILITIES :

• Perform district attendance audits.
• Gather and record information on a daily basis for attendance.
• Keep all information in computer current through the continuous up dating on computer.
• Maintain a complete and accurate set of books for ADA and Pupil Accounting to serve as audit record for state funding.
• Take count of enrollment first day and determine no shows .
• Compile no-show list and drop these students from computer.
• Update class rolls for all homerooms for first day.
• Collect teacher absence reports each period and compile a list for principals’ use in building control .
• Refer students to administration for attendance problems.
• Maintain a full accounting record of all attendance records for state audit records for state aid. Keep daily summary of membership and attendance;
• Transmit daily absences for cumulative record of absences; Class attendance; Balance all output from Principal’s Report with manual records in our office;

Collect and hold 2nd period teacher reports

• Retain and store all documents required for audit by the district and / or State.
• Maintain close communication with Campus Attendance Liaison to keep Central Administration informed of membership and attendance figures.
• Enter into computer all special population information.
• Meet deadlines as established by PEIMS Coordinatortocomply with TEA deadlines.
• Obtain and maintain all information as required by TEA and District Policy.
• Must have an overall understanding of special population programs.
• Must calculate and provide membership counts as requested.
• Maintain confidentiality.
• Regular attendance.
• Other duties as assigned.

EXPERIENCE :

• Three to five years school related work
• Familiarization with school operations and procedures
• Three years computer experience

QUALIFICATIONS :

Education / Certification :

High School Diploma or GED

Special Knowledge / Skills :

• Deadline sensitive
• Typing, filing, organizational skills, computer skills
• Meeting students, public and parents
• Good communication skills
• Self starter
• Flexible

Last updated : 2024-05-24