On-site Association Manager position available at a 201-unit homeowners association in Port Hueneme. This position is direct hire by the Board of Directors. The candidate must have a minimum of five years’ experience in CID management. CACM and or CAI membership required and additional credentialing a plus. Experience with various office/management software, including, but not limited to: Enumerate (formerly Tops), Office, Adobe, and Publisher.

Job responsibilities

Administrative:

• Maintaining all association records utilizing industry software (Enumerate -formerly Tops or similar)
• Inform and guide the Board of Directors on legal requirements according to the Davis-Stirling Act, California Codes and Governing Documents
• Solicit proposals for services as directed by the Board.
• Supervise projects with assistance of various community volunteers/committees.
• Process Architectural Change Requests, violation/hearing notices.
• Maintain DoorKing access control system.
• Prepare Board Meeting packets and attend monthly meetings via Zoom. Additional meetings may be required.
• Prepare and send all mailings required for Annual Membership and Election meeting.
• Prepare and distribute monthly newsletters and miscellaneous communications to members on an as needed basis.
• Conduct monthly site inspections for member infractions, safety, and maintenance issues.
• Maintain schedule for clubhouse rentals.
• Strong leadership skills in prioritizing goals for the team, Board of Directors, and Community.

Accounting

• Review and verify accuracy of invoices to GL.
• Review owner accounts for accuracy prior to each Board meeting.
• Review financial statements for accuracy and aid on explanations of variances (if any)
• Assist Budget Committee and Board of Directors in developing operating and reserve fund budgets for the Association.
• Maintain and reconcile petty cash account.

Personnel

• Supervise On-site Maintenance team (three employees
• Exercise strong fiscal responsibilities by determining if an outside vendor should complete a task.
• Must be a hands-on manager who is familiar with all tasks that fellow employees perform.
• Able to promote teamwork and a good working ethics for fellow employees and motivate them to excel in their positions.
• Draft Employee Evaluations for Board review and approval.
• Must have a basic knowledge of labor laws.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Experience level:

• 5 years

Schedule:

• Monday to Friday

Experience:

• CID Management: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person