HR SHARED SERVICES SPECIALIST (HFD)

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HR SHARED SERVICES SPECIALIST (HFD)

Salary

$20.86 - $23.13 Hourly

Location

500 Jefferson

Job Type

Full Time

Job Number

33319

Department

HUMAN RESOURCES

Division

HRD-HR OPERATIONS & CLIENT RELATIONS

Opening Date

02/15/2024

Closing Date

4/10/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Posting Number: 33319

Reporting Location: 500 Jefferson St. Houston, TX 77002* *Subject to change

Workdays & Hours: MONDAY - FRIDAY 7:30 AM - 4:30 PM* *Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The City of Houston Human Resources HR Operations Division is seeking a dynamic, self-motivated, customer focused, and technologically savvy Shared Services Specialist. The Shared Services Specialist will work collaboratively within the HR Client Relations Division to provide superior Human Resources services to the Houston Fire Department.

The candidate selected for the position will be responsible for the following:

Assists with the preparation and processing of Classified and Municipal personnel actions via HROne SuccessFactors - Employee Central (EC).

Reviews logs, error reports, and tracks Classified and Municipal personnel actions in EC ensuring a successful and timely upload.

Serves as back up support to the Fire Department's Drug Test Coordinator and monitors the Alere Datalink system.

Assists with the management of the Fire Department's Employment Performance Evaluations (EPE Process) for classified employees.

May assist in other areas such as Family Medical Leave Act (FMLA) and may perform other duties as assigned essential to the efficient operation of the team and participate on special projects as needed.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's Degree in Human Resources, Business Administration, Social Science, Liberal Arts or a closely related field.

EXPERIENCE REQUIREMENTS

One year of related professional experience in Human Resources is required.

Pertinent experience at the professional level may be substituted for the education requirement on a year-for-year basis

LICENSE REQUIREMENTS

None

PREFERENCES

The preferred candidate for the Human Resources Department must demonstrate leadership potential, be customer focused, and possess excellent problem solving, organizational, communication and people skills. Strong presentation skills and knowledge of Microsoft office as well as SAP is preferred.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov/hr/careers.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-0486.

If you need special services or accommodations, call (832)393-0486. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

- Medical

- Dental

- Vision

- Wellness

- Life insurance

- Long-term disability

- Retirement pension

- 457 deferred compensation plan

- Employee Assistance Program

- 10 days of vacation each year

- 11 city holidays, plus one floating holiday

- Flexible schedules

- Professional development opportunities

- Transportation/parking plan

- Section 125 pretax deductions

- Dependent Care Reimbursement Plan

- Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

02

Please indicate the highest level of education you have successfully completed and received a diploma/degree:

Bachelor's Degree or beyond in Human Resources, Business Administration, Social Science, Liberal Arts, or a related field and AT LEAST one (1) year of professional experience in the area of Human Resources

Associate Degree in Human Resources, Business Administration, Social Science, Liberal Arts, or a related field and AT LEAST three (3) years of professional experience in Human Resources.

High School Diploma and AT LEAST five (5) years of professional experience in Human Resources.

None of the Above

03

Please indicate the amount of verifiable Human Resources experience you have.

Less than 3 years of experience

3 years, but less than 5 years of experience

5 years, but less than 7 years of experience

More than 7 years of experience

None of the Above

04

What is your degree concentration in?

Business Administration

Human Resources

Communications

Social Science

Liberal Arts

Sociology

None of the Above

05

Are you currently a City of Houston Employee?

Yes

No

06

Do you have verifiable work experience in any of the following HR Software Programs? (Select all that apply)

Management Self-Service (MSS)

Systems Applications and Products (SAP)/ECC

SuccessFactors - Employee Central (EC)

Alere DataLink

OnBase

None of the Above

07

Which professional personnel functions have you performed? (Select all that apply)

Processing Retirement Requests

Processing Separation Requests

Coordinating Drug Tests

Compiling Reports

Administering HR Related Training

None of the Above

08

Please indicate your level of proficiency in the Microsoft Office Suite.

BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data intergration.

ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

Required Question