Office Coordinator

Compass Rose Management

Fast paced technology driven property management company seeks full-time Office Coordinator responsible for reception/front office duties and to provide administrative support to the office staff.

Job Duties:

• Answer calls coming in on the main phone line and directing them to proper management team
• Coordinate services to ensure maximum efficiency and excellent customer service
• Manage the Compass Rose Management voicemail
• Show hospitality to all office walk-ins, great clients and guests, and direct them accordingly
• Assist with conference room scheduling calendar
• Ordering and stocking office supplies
• Check and respond to or forward emails to appropriate team member(s)
• Provide administrative support to various departments as necessary
• Maintain order and cleanliness of kitchen, conference room & other office areas
• Assist with special projects related to marketing, management, and office projects
• Create and maintain documents and electronic files
• Maintain customer confidence and protect operations by keeping information confidential
• Process annual renewals for association business licenses, pool permits, and elevator certificates
• Maintain spreadsheets for the organization of the office
• Assist with onboarding of new communities
• Assist with any other duties as needed

Job Requirements:

• Must have a high school diploma or equivalent and a minimum of two years experience as a receptionist
• Familiarity with community association management is preferred but not required
• Preferred experience in customer service and administrative positions
• Strong desire to provide good customer service
• Proficient in Microsoft Word, Excel, and Office
• Strong written and verbal communication skills
• Ability to type at least 50 WPM
• Able to learn new computer programs or databases without major oversight
• Excellent organization and time management skills with ability to multitask and prioritize
• Problem Solving Skills
• Ability to work independently and act professionally at all times
• Team player
• Ability to learn and adapt to a new environment quickly
• Ability to build and maintain positive and cooperative working relationships
• Must have own transportation, driver’s license, and driver’s insurance

Compass Rose Management Culture

As a team member of Compass Rose Management, you are expected to embrace the goals and spirit of the company and exceed customers’ expectations every day. These values include but are not limited to providing outstanding customer service, showing a positive attitude, being accountable for your actions, being trustworthy in your duties and demonstrating transparency in everything you do. You are a valued team member and your work has impact. These are a few of our guiding principles and practices. We expect them to guide you through your daily activities while working at Compass Rose Management.

Job Type: Full-time

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• No nights
• No weekends

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person