Title: Program Support Technician: Central Administration #00032

State Role Title: Admin and Office Spec III

Hiring Range: $35,343 - $49,741

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Position provides a variety of procurement and administrative duties to support the Department of Corrections (DOC) Headquarters' Procurement & Risk Management Unit. Provides administrative and general office support functions to end-users within the Financial Management and Reporting's, Procurement and Risk Management Unit (PRM). This position may be requested to assist other Units within the Financial Management and Reporting's, such as Budget, Payroll, General Accounting, Financial Systems/Payroll from time-to-time. This position reports directly to the Director of Procurement and Risk Management. In the absence of the Director of Procurement and Risk Manager, this position shall report to the Procurement Manager. This position will serve as the Primary PA of the Small Purchase Charge Card Program. In addition to administrative and general office support functions, this position shall also serve as liaison to the Webmaster for posting updates to the public VADOC webpage and is responsible for posting updates to the VADOC iDOC webpage.

Minimum Qualifications

High School Graduate or equivalent. Experience working in eVA (State Procurement System). Experience in office management functions, customer service, and executive level support in a professional setting. Working knowledge of general office practices. Experience using automated office equipment regarding accomplish administrative functions. Working knowledge of the Agency Procurement and Surplus Property Manual (APSPM), the Virginia Public Procurement Act (VPPA) and DOC's Procurement Procedures 260.1. Skill in operating computer software/hardware, including Microsoft Word and Excel. Ability to communicate effectively, both orally and in writing. Ability to manage multiple tasks and adapt to changing priorities. Ability to work independently and maintain effective working relationships.

Additional Considerations

Completion of Virginia Contracting Associate Officer (VCA) procurement certification by The Virginia Department of Professional and Occupational Regulation (DPOR).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.