Title: Office Manager (Administrative) - Arlington/Falls Church

State Role Title: Office Manager (Administrative) - Arlington/Falls Church

Hiring Range: $51,949.00 State Benefits Local Salary Supplement

Agency: Indigent Defense Commission

Location: ARLINGTON 322

Agency Website: www.vadefenders.org

Recruitment Type: General Public - G

Job Duties

Virginia Defenders- Indigent Defense Commission (IDC) is excited to announce the opportunity to be on the front lines of what many consider to be the modern-day Civil Rights Movement-criminal justice and justice reform. This is a unique platform to develop and pursue social change and impact the lives of clients. The IDC’s Arlington Public Defender Office is seeking to fill an Office Manager position that will serve our mission of protecting and defending the rights and dignity of our clients though zealous, compassionate, high-quality legal advocacy. The Office Manager reports to the Chief Public Defender of the Arlington office and is employed at-will. This position includes a local salary supplement.
If you are interested in applying and joining our mission, please complete an application. If you have specific questions related to applying, please contact us at recruiting@vadefenders.org.
Duties:
The Office Manager provides direct support to the Public Defender, manages the work flow of legal assistants and delegates office tasks to core staff, and will be the point of contact and coordinate the daily activities of the Public Defender Office. This position will communicate and interact with the public, office colleagues and judicial personnel. Other duties include: assisting the appellate attorney by developing and maintaining a thorough knowledge of the appellate process, continually monitoring the status of all appellate cases, and assisting and supporting in the creation and filing of all appellate work. All other duties are as assigned.
The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Minimum Qualifications

Comprehensive working knowledge of office practices and procedures and office equipment is needed along with professional communication skills, and experience in creating and editing letters, memos and correspondence. Demonstrated ability in managing an office, delegating tasks and managing workflow, and providing direct administrative support is also required. Other qualifications include the ability to remain organized, accurately enter data, plan and prioritize assignments, communicate effectively both orally and in writing, and work independently and collaboratively in a fast-paced team-driven environment. The qualified candidate will lead by a positive example, accept and implement feedback, and, communicate in a timely manner with the Chief Public Defender about office concerns and be extremely detail oriented.

Additional Considerations

Three years of experience working with IDC case management system and three years working in a criminal defense setting will be strongly considered.

Special Instructions

Applications for this position require a cover letter and resume. Failure to submit both may disqualify you from further consideration.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
While creating an account through the state system will save your basic information (please remember your username and password), applications are NOT saved for future openings. We encourage you to apply to any and all of the positions you may be considering within the IDC.
Employment is contingent upon the successful completion of a fingerprint-based criminal background check. Being authorized to work in the U.S. is a precondition of employment. IDC uses the E-Verify system and does not provide sponsorship.
Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted. IDC does not accept “see resume” as a response to any question. Information on the application is the primary source used for screening the position. Reasonable accommodations are available to applicants if requested, during the application and/or interview process.
This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan.
Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry into the status of an application. Please login to the RMS system for status updates.

Contact Information

Name: Ashley Washington

Phone: 804-662-7249

Email: recruiting@vadefenders.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.