Title: Business Manager A (Death Prevention Office Manager)

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,000- $55,000

Pay Band: 4

Agency: Virginia Department of Health

Location: CHIEF MEDICAL EXAMINER-CENTRAL

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Death Prevention Office Manager supervises daily administrative services for the Division of Death Prevention. Typical duties include:
• Budget preparation
• Accounts receivable and payable processes and procedures
• Responsible for facilities management
• Arranging staff travel and submitting reimbursements
• Evaluating and coordinating division needs
• Maintains records in accordance with Records Maintenance policies and procedures
• Assures staff are aware of records retention requirements and maintain records in accordance with established policies and procedures
• Serves as a point of contact for various resource coordination to include, but not limited to technical advice and coordination for telecommunications, tracking and monitoring of fixed and controllable assets
• May serve as a point of contact or oversee fleet management coordination for office or district
• May serve as a liaison for VITA Support and Reconciliation
The focus is typically on daily operations and other administrative activities shared with a higher level administrator, manager or professional. Positions supervise administrative functions, which typically include finance, facilities management, contract management and/or procurement. Characteristic duties include: researches and identifies available funding sources, collects & analyzes data/writes grants for review by supervisor, facilities management, analyzes data for business needs assessment under supervisors direction, supports implementation of programs; assists with program planning and execution
This is a restricted position, which is solely funded by the National Violent Death Reporting System grant for a period ending September 30, 2027. The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds

Minimum Qualifications

• Knowledge of principles/practices of government/agency administrative and fiscal functions
• Ability to perform fiscal, bookkeeping and accounting related duties associated with maintenance of fiscal information, following established procedures in support of a district's administrative operations
• Exercises discretion and judgement to classify, proof and post transactions to journals and ledgers
• Ability to conduct cost-benefit analysis to make informed decisions to management
• Ability and understanding of time and effort (T & E)
• Knowledge of facility management principles to include OSHA, maintenance, contracts, utilities, security, and employee access
• Experience leading others

Additional Considerations

• Considerable administrative experience
• Prior business administrative experience
• Experience working in a governmental agency.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered.
Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include
relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check
and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion
List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or
completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted
without regard to race (or traits historically associated with race including hair texture, hair type, and
protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation;
gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and
pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can
be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening
Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date
for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this
application. This information will help us evaluate your credentials and qualifications for the job. Failure to
respond to any questions may disqualify you from further consideration

Contact Information

Name: Jessica Vaughan

Phone: n/a

Email: jessica.vaughan@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.