Title: Board Relations and Regulatory Liaison

State Role Title: General Admin Coordinator I

Hiring Range: Average salary: $62,000; Exact salary will be commensurate based on qualifications and experience

Pay Band: 4

Agency: Dept of Ed Central Operations

Location: VDOE James Monroe Building

Agency Website: www.doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education seeks a Board Relations and Regulatory Liaison to provide a wide range of executive and administrative support to nine members of the Board of Education, Office of Board Relations, Policy and Government Relations Division, and the Superintendent of Public Instruction utilizing knowledge of agency functions and programs.
Specific duties include:
• Managing the constituent inbox for the Board
• Drafting and responding to constituent requests
• Assisting in proofreading and editing Board presentations and reports
• Assisting the regulatory coordinator in the submission of regulatory packages
• Assisting in the orientation of new Board members
• Coordinating all meeting arrangements and preparing minutes
• Assists with managing the submission and review of Board meeting materials
• Processing requests for information by staff and public
• Organizes and disseminates draft and final Board meeting materials for agency leadership and the Board
• Preparing and completing purchase orders and travel vouchers

Minimum Qualifications

Selected candidate must have:
• Demonstrated experience providing support to executives (managing and organizing work load)
• Considerable experience drafting, proofreading, and editing formal correspondence, reports, PowerPoint presentations, and meeting materials/minutes
• Comprehensive knowledge of general office organization, practices, and procedures
• Proficiency in English usage, grammar, spelling, and punctuation
• Excellent organizational skills with demonstrated ability to exercise considerable independent judgement
• Strong skills and experience in using SharePoint and word processing programs (Word, Excel, Power Point, Acrobat Adobe)
• Ability to complete assignments with minimal supervision in a timely manner to meet established goals and objectives
• Knowledge of basic accounting procedures and state fiscal guidelines
• Demonstrated ability to work with minimal supervision in a fast-paced, deadline-oriented work environment with multiple priorities and changing circumstances
Must also have the ability to handle confidential matters/materials; have a professional demeanor; the ability to communicate both orally and written, with policy leaders and members of the public and ability to establish good working relationships with a large group of professional staff members.

Additional Considerations

Bachelor's or associate's degree
Knowledge of Virginia's electronic procurement system (eVa)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.
Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]
Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.
Virginia Department of Education does not provide sponsorship.

Contact Information

Name: Ernest Barnes

Phone: 804-923-0956

Email: ernest.barnes@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.