Title: Administrative Coordinator

State Role Title: General Administration Supervisor I/Coordinator I

Hiring Range: $52,270-$63,215

Pay Band: 4

Agency: Dept of Health Professions

Location: Dept of Health Professions

Agency Website: www.dhp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

The Virginia Department of Health Professions’ (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.
The Administrative Coordinator will provide executive paraprofessional support to the Operations Officer (OO) in day-to-day administrative, project management, and operational agency functions. In addition, provide support to Chief Operating Officer (COO) and administrative team members, as directed, to ensure that agency goals, objectives, priorities and required reporting deadlines are met, organizational goals are achieved, and best practices are upheld.

Minimum Qualifications

•Knowledge of general office procedures and processes.
• Excellent written and verbal communication skills.
•Proficiency with office productivity tools and an aptitude for learning new software and systems.
•Proven interpersonal skills in working effectively with all levels of officials and employees in the public and private sectors.
• Demonstrated time management skills and an ability to organize and coordinate multiple concurrent projects.
•Demonstrated skill in the use of all Microsoft Office applications and automated tracking systems.
• Demonstrated ability in preparing written business correspondence, reports, and forms.
• Excellent professional and customer service skills in communicating with all persons regardless of their position, attitude, or purpose.
•Ability to maintain and coordinate confidential and highly sensitive information.
• Ability to organize and prioritize workflow.
•Demonstrated ability to work with minimal supervision, pay close attention to detail, and complete assigned tasks within established timeframes.
• Flexible team player willing to adapt to changes and navigate challenges.

Additional Considerations

• Knowledge of the Freedom of Information Act (FOIA)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.
• As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
• As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
• As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
• A criminal background is not required for this position.

Contact Information

Name: Human Resources

Phone: 000-000-0000

Email: recruitment@dhp.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.