Title: 00125- General Administration Supervisor/Coordinator

State Role Title: Gen Admin Supervisor I/Coordinator I

Hiring Range: 41,655.00-52,500

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Organizational Objective

To support the University's mission by applying technical knowledge of specific programs associated with procurement applications; procure routine goods and services at a reasonable cost, in a timely and professional manner, administering service support to the end users and vendors in compliance with state laws and regulation, and University policies and procedures. To make day-to-day business transactions routine.
Purpose of Position

Serve as the Department's Office Administrative Manager and process routine procurements that do not normally require competition; support departmental goals and objectives; perform technical research and work with the Director on program assessments, eVA Lead responsible for the University’s day-to-day eVA functions including working with the eVA Security Officer and the Account Executive to ensure proper agency setup and user access is maintained. Respond to basic inquiries from university staff and the general public and provide advice/consultation in accordance with state procurement law, University procedures, and best practices. Independently develop, manage, and analyze automated databases; compile spreadsheets, research data, and statistical charts; manage department budgets, and develop reports. As required, provide administrative and research support to the Director, Associate Director, Procurement Managers, and staff in day-to-day operations and processes.

Minimum Qualifications

• Significant knowledge and experience with spreadsheets and database software, including Microsoft Office Suite (Word, Excel, Access, and PowerPoint).
• Proficient in the use of standard office equipment including personal computers.
• Experience in handling multiple tasks and prioritizing accordingly. Ability to work independently and to communicate in a highly professional manner, both verbally and in writing. Knowledge and experience with conducting departmental audits.
• Knowledge and experience with conducting methods of quantitative research and analysis and writing work-related reports.
• Experience improving business processes.

Preferred Qualifications

• Knowledge and experience with automated financial systems and e-procurement
• Knowledge and experience with governmental procurement law, policies, and procedures
• VCA

Additional Considerations

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Human Resources

Phone: 7578238160

Email: Emailed material is not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.