Commonwealth is an ENR Top 500 engineering and consulting firm that specializes in delivering innovative design and planning solutions in the fields of power generation, substations, transmission & distribution, renewable energy integration, environmental permitting, and right-of-way services. With 35 years of industry experience, we are an EC&M Top 20 Electrical Design Firm that delivers exceptional services across the US.
We believe in creating a well-balanced work environment that inspires connectivity, creativity, and innovation. We are committed to creating an inclusive workplace where all employees feel respected, valued, and empowered. We have a persistent vision to influence the secure energy future through diverse, innovative, and sustainable solutions with our partners.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to handle sensitive information with the utmost confidentiality.
In this role, you will be responsible for a wide range of administrative tasks and project management. This is an in-office role, and we are committed to providing a collaborative and supportive work environment. If you are a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity.
Responsibilities
Administrative Support:
Executive Administrative Tasks:

• Provide general administrative support to the executive team, including managing calendars, scheduling appointments, and handling correspondence.
• Coordinate travel arrangements for executives, including flight bookings, hotel accommodations, and transportation.
• Prepare and edit meeting notes, presentations, and reports, as needed.
• Assist with special projects and initiatives as assigned by the executive team.

Board of Directors Support

• Serve as the primary point of contact for the Board of Directors, handling communications and scheduling meetings.
• Prepare meeting agendas, materials, and presentations for board meetings.
• Record meeting minutes and distribute them to board members in a timely manner.
• Assist in the coordination of board member travel arrangements and accommodation, as needed.
• Manage the annual shareholder election process.

Maintaining Stock Records

• Maintain accurate records of company stock ownership and transactions.
• Ensure compliance with regulatory requirements related to stock ownership and reporting.
• Generate regular reports on stock ownership and performance for internal stakeholders.
• Coordinate with the finance and legal teams to facilitate stock-related transactions and documentation.

Project Management:
Events/Corporate Social Responsibility

• Project Manage and collaborate with internal team for execution of company events, including meetings, conferences, and corporate gatherings including event logistics such as venue selection, catering, transportation, and audio-visual requirements.
• Lead and support charitable and community initiatives on behalf of the organization.
• Budget Management:track expenses and ensure cost-effectiveness for events, charitable and community initiatives.

Corporate License Records

• Maintain records of company licenses and ensure compliance with state requirements.
• Be the lead contact with external vendors to manage the annual corporate license renewal process.
• Ensure "Engineer in Responsible Charge" are assigned as required by states for corporate licensure.

Qualifications
Location :

• Jackson Michigan. This is an in-office opportunity due to the nature of the role

Education:

• Minimum of Associate's Degree or equivalent work experience required.

Experience:

• Recent experience as an executive assistant or in a similar administrative role.

Technical experience:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal abilities, both written and verbal.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Prior experience in event planning and board-level activities is highly desirable.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)