Administrative Specialist, Office Of Judicial Performance

POSITION INFORMATION

Job Code: R41804
Full Time Salary Range: $3,871.00 - $5,751.00

Click here for information on employee benefits.

MISSION STATEMENT

At the Colorado Judicial Department our mission is to provide a fair and impartial system of justice that:

• Protects constitutional and statutory rights and liberties
• Assures equal access
• Provides fair, timely and constructive resolution of cases
• Enhances public safety
• Supervises offenders
• Facilitates victim and community reparation

STATEMENT OF DUTIES

General Statement Of Duties:
Provides administrative support to a judicial district or probation department or division.

Distinguishing Factors:
The Administrative Office Specialist II is distinguished from other classifications due to providing the full range of job functions related to the administrative support of the judicial district, probation department or division.

ADDITIONAL COMMENTS

The Office of Judicial Performance Evaluation supports the work of Commissions on Judicial Performance in their mission to provide feedback to Colorado judges to assist them in performance improvement, informing voters about judge performance evaluations, and providing recommendations during retention elections.

This position is designed for a creative, energetic individual who is interested in joining the Office of Judicial Performance Evaluation to assist in improving the judicial system by supporting Commissioner participation in judicial performance evaluations. The Administrative Specialist will support program functions through commissioner correspondence, records management, website and other social media maintenance, customer service, and other administrative duties. This position reports to the Executive Director of the Office on Judicial Performance Evaluation. Additional knowledge, skills and abilities unique to this position:

• Ability to develop and maintain positive relationships with Colorado’s judicial performance commissioners, judges, court executives, juror commissioners, and the public.
• A work style that is self-motivated, reflective, self-aware, and adaptive that includes the ability to fulfill a variety of functions in a team environment.
• Outstanding interpersonal and communication (oral and written) skills.
• Proficiency with technology, the ability to learn new skills and systems, manage the office website, and support other social media efforts.
• Ability to organize and manage multiple projects simultaneously.
• Arrange trainings and meetings around the state, including hotel and travel arrangements.
• The ability to establish and maintain effective working relationships within judicial and with our volunteer commissioners.
• Provide general accounting and fiscal functions for the Office including but not limited to: processing invoices, monitoring expenditure reports, budget monitoring, compiling year-end summaries, and ordering supplies.
• The desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork.

***Currently this position would be primarily remote as we continue to manage the changing requirements and recommendations of the pandemic. This position will continue to be open to a creative and flexible work schedule based on the needs of the successful applicant and the Office demands. A minimum of two in-person days per week in the office will be required.

ESSENTIAL FUNCTIONS

ESSENTIAL FUNCTIONS CONT.

Supervisor Responsibilities:
Responsible for one's own work product and may provide assistance, or explain work instructions to less knowledgeable or experienced coworkers.

MINIMUM QUALIFICATIONS

Minimum Education:
Bachelor’s degree (B.S. or B.A.) in business, public or court administration from a four-year accredited college or university and one year of office administrative experience
OR
Three years of related office or clerical experience required.

Physical Demands:
While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment:
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high precarious places. Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate.