Job Title: Operations Administrator 
Location: Chestnut Hill, Philadelphia 
Pay Rate: $17/hr
Schedule: Part-time 25-30 hours per week

Position Overview: 

We are seeking a detail-oriented and proactive Operations Admin to join our team. The Operations Admin will play a crucial role in supporting the daily operations of our security company. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment. The Operations Admin will work closely with various departments within the company to ensure smooth operations and exceptional service delivery to our clients. 

Key Responsibilities: 

- Provide administrative support to the operations team, including managing calendars, scheduling appointments, and coordinating meetings. 

- Maintain accurate records and documentation related to client accounts, service agreements, and operational procedures. Prepare reports and presentations as needed. 

- Assist in managing resources such as personnel, equipment, and vehicles to ensure optimal deployment and utilization.

- Monitor compliance with company policies, procedures, and industry regulations. Assist in conducting audits and assessments with to ensure adherence to standards. 

- Assist in running orientations for new hires 

- Collaborate with other departments such as human resources, finance, and sales to support overall business objectives and ensure alignment of operations with organizational goals. 

Additional HR/Payroll Duties: 

- Assist in HR administrative tasks such as maintaining employee records and assisting with payroll processing. 

- Monitor employee time and attendance records, ensuring accuracy and compliance with company policies and applicable labor laws. 

- Assist in payroll processing tasks, including data entry, reviewing timesheets, and addressing payroll-related inquiries from employees.

- Assist in ensuring compliance with employment laws and regulations by maintaining up-to-date knowledge of relevant legislation and assisting in the implementation of compliance initiatives.

Qualifications:

• Bachelor's degree in Business Administration, Operations Management, or a related field preferred.
• Proven experience in administrative or operations support roles, preferably within the security industry.
• Strong proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time efficiently.
• Ability to adapt to changing priorities and thrive in a dynamic, fast-paced environment.