13 Commercial Property Manager Jobs in Malvern, PA
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College Town Communities is Hiring a Commercial Property Manager Near Malvern, PA
Overview
The Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements. The Property Manager is involved in all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair, security, janitorial services, landscaping, snow removal, etc. The Property Manager handles tenant complaints and service requests, and must be familiar with the terms of tenant leases. The Property Manager assists in the preparation of the annual budget, reporting and financial performance of the property.
Skills, Knowledge and Personal Characteristics
The following attributes are desirable for job success: exceptional communication and organizational skills; detail oriented and accurate especially with numbers; customer service experience; ability to work under pressure; self-motivated and self-directed; ability to assert oneself; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team.
Specific Duties
- Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
- Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
- Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
- Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
- Become proficient with the property management software (Yardi, Entrata, etc.). Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor and tenant Certificates of Insurance and key lease date tracking. Monitor all key dates and reporting within the Building Engines system.
- Assist Management with establishment of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual.
- Prepare, memos, faxes, email, maintain files, prepare expense reports and other administrative forms, copying, and arrange for courier service and overnight deliveries.
- Maintain office clerical, filing and record keeping systems.
- Coordinate production and ordering of signs, tenant identification, etc.
- Assist in the production of monthly and annual reports.
- Assist in preparation of transaction related documents.
- Maintain contact and other databases for company.
- Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).
- Maintain adequate inventory of all office supplies and contact all vendors when maintenance is required on general office equipment.
- Coordinate regular inventories of all business property.
- Contractor coordination.
- Coordinate tenant move-ins.
- Obtain estimates/bids for repairs at the property. Generate and track Service Orders, approvals and distribution.
- Sort, code and ensure accuracy and compliance with contracts of all property related invoices.
- Coordinate and schedule appointments, on-site & off-site meetings and conference calls.
- Collect and organize all property information in a format for quick reference.
- Detailed verification of all invoice amounts and information with approved Service Orders or Contracts.
- Ensure proper property coding on invoices.
- Investigate cost reduction opportunities.
- Read meters and calculate utility bill-backs to tenants.
- Assist corporate accounting with questions related to the property and resolution of vendor issues.
The Property Manager is charged with supporting management’s efforts in the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner’s goals and objectives. In absence of Executive staff the Property Manager must provide “in charge” responsibilities for the property. These responsibilities include being on-call 24 hours, managing and delegating maintenance staff and contractors.
Other Requirements
- Full-time salary position.
- Bachelor’s Degree from four-year College or University with two to three years industry experience/or equivalent combination of education and experience.
- Strong working knowledge of MS Word, PowerPoint, Outlook, and Excel.
- 3 years of directly relevant Commercial Real Estate Property Management experience.
- Familiarity with maintenance accounting software (i.e. Yardi, Entrata, etc.) a plus.
- Effectively prioritize and multi-task.
- Excellent people skills.
- Strong working knowledge of general office equipment (copiers, fax machines, scanners).
- Ability to effectively communicate both orally and in writing with peers, managers and clients.
- Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.
- Proactive, initiate follow-through.
The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.
This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.
Job Summary
Full Time
$97k-132k (estimate)
01/30/2023
05/13/2024
collegetowncommunities.com
MIDDLETOWN, PA
100 - 200
2002
Private
$10M - $50M
Related Companies
The job skills required for Commercial Property Manager include Property Management, Customer Service, Accounting, Time Management, Property Management Software, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be a Commercial Property Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Commercial Property Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Commercial Property Manager positions, which can be used as a reference in future career path planning. As a Commercial Property Manager, it can be promoted into senior positions as a Commercial Property Manager III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Commercial Property Manager. You can explore the career advancement for a Commercial Property Manager below and select your interested title to get hiring information.
If you are interested in becoming a Commercial Property Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Commercial Property Manager for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Commercial Property Manager job description and responsibilities
Good commercial property maintenance should be considered a priority for any property manager.
04/01/2022: Springfield, IL
Commercial property managers need to do more than know when to request a handyman, they need to be able to meet the needs of their tenants.
02/24/2022: San Jose, CA
They will be responsible for the management of building expenses.
02/17/2022: Salem, OR
The property manager takes on the responsibility of negotiating the lease terms with both prospective and renewing tenants.
03/02/2022: Springfield, MO
Commercial property manager provide management expertise, financial stability, and professional excellence.
02/27/2022: Kingsport, TN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Commercial Property Manager jobs
Hire a property manager to manage the tedious day-to-day responsibilities.
04/30/2022: Daytona Beach, FL
A good property manager tries to minimize the likelihood of these problems arising and effectively handles the damages when they do.
03/04/2022: Ventura, CA
Most state governments do require property managers to be licensed.
02/15/2022: Columbus, GA
Managers often hire maintenance professionals to help maintain the property.
03/29/2022: Medford, OR
Property managers should have plenty of photos that showcase not just the units they manage but also the value added by their services.
04/24/2022: Biloxi, MS
Step 3: View the best colleges and universities for Commercial Property Manager.
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