Nature of Work

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs work of moderate difficulty in recording court proceedings, processing and distributing court documents; performs related duties as assigned.

Typical Duties

Illustrative Only:

• Processes and distributes confidential documents
• Manages case files
• Attends, prepares documents and summarizes decisions reached in court hearings
• Processes and distributes judicial orders and legal documents at the direction of the Judge
• Updates Court and Judge's calendars based on court orders
• Schedules court hearings and trials
• Processes case information into software system
• Completes minute entry from court hearings and trial proceedings
• Certifies documents
• Coordinates deliberation rooms for Jury Trials
• Prepares and transfers bind over felony cases to Superior Court
• Assists in training staff

Minimum Qualifications

Two years of progressively responsible clerical work; including at least one year experience in Justice Court environment; OR Associate's degree in a related field and one year of progressively responsible clerical work experience in a Justice Court environment; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS:
Must pass fingerprint clearance.

The ideal candidateis organized and detail oriented, works efficiently, has strong data entry skills with an emphasis on accuracy. Is flexible and has the ability to adapt to ever changing job demands, has great communication skills and works well in a team environment.
Preferred qualifications: Court room and scheduling experience, a working knowledge of AJACS or case management databases, and previous experience working with teams in court cases.

Knowledge, Skills and Abilities

Considerable knowledge of:

• Use of modern office practices, procedures and equipment
• Justice Court terms and definitions
• Business English and spelling

Working knowledge of:

• Arizona statutes and Rules of Procedure
• Court and legal terminology and procedures
• Computer applications

Ability to:

• Make decisions in accordance with regulations, policies and procedures
• Maintain confidentiality
• Perform complex paperwork processing and calendaring tasks with accuracy in courtroom environment
• Meet deadlines
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability