Description

Responsible for source selection and procurement functions for production materials, parts, aftermarket supplies, services, fixed assets, tooling, and other products with consideration toward cost, quality, delivery requirements and performance standards. Responsible for planning and prioritizing operations to ensure maximum performance and minimum delay, and determining manpower, equipment, and raw materials needed to cover production demand. 

Essential Functions

1. Create and maintain purchase orders and requisitions using the ERP system and send to vendors, typically via email, and review vendor confirmations.

2. Form relationships with suppliers, through supplier communications and visits, to understand what products vendors offer, find new supplier opportunities, negotiate better prices and terms with suppliers, and recommend suppliers with respect to cost, quality, and delivery competitiveness.

3. Secure and analyze quotations from suppliers for new and existing parts and update vendor contracts in system.

4. Prepare and deliver daily work orders to Equipment and Spare Parts Manufacturing Department.

5. Prepare “Grid” and hold monthly meetings to plan equipment jobs for upcoming months. Add, remove, and adjust jobs following meeting and per management’s instructions during month.

6. Review production shortages and communicate with other buyers and manufacturing.

7. Expedite orders, as needed, to ensure a smooth flow of material and services to support manufacturing and customer orders.

8. Coordinates quality matters and engineering changes/developments (ECNs) with suppliers.

9. Proactively reports product and material availability issues.

10. Maintain and monitor Master Data, revise essential system planning data to ensure ERP system is effectively planning future requirements (such as lead time, minimum order quantity, etc.)

11. Work with Receiving Department to ensure proper material is received and contact vendors, as needed, to return and/or rework material.

12. Collaborate with Accounts Payable on researching discrepancies between purchase orders, receipts, and invoices to ensure timely processing of vendor invoices and payments.

13. Focus on process improvement and attention to details.

14. Contributes to cost reduction programs with respect to cost of materials, production, and logistics.

15. Responds to Director of Finance as assigned with accurate and timely work to facilitate her financial needs.

16. Communicates with co-workers, management, clients and others in a courteous and professional manner.

17. Conforms with and abide by all regulations, policies, work procedures and instructions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Job Requirements 

1. Communication Proficiency.

2. Organizational Skills.

3. Customer/Client Focus.

4. Collaboration Skills.

5. Problem Solving/Analysis.

6. Good mathematical skills to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, currency and decimals.

7. Ability to work independently in a high-paced, sometimes stressful environment with a professional attitude.