The team is searching for a MOTIVATED Executive Assistant who can assist in offering our clients a 5-star experience and TOP-NOTCH service. The agents hope to concentrate less on daily administrative work and more on selling real estate with this person's assistance. Like other team members, we are searching for an extraordinary candidate who is prepared to go above and beyond.

Our sellers, buyers, agents, collaborating brokers, and office personnel will all be in contact with you. You need to be incredibly well-organized, provide excellent customer service, and comprehend the real estate sales process. It's crucial to communicate clearly and with attention to detail. Finish assignments on time and with excellent quality. Every day is different, so the candidate needs to be able to think creatively and solve problems when they come up. Needs to be optimistic in outlook. The executive assistant is a person who thrives on the chance to set up and oversee several systems with little direction. The ideal candidate will take on a wide range of challenges and offer innovative solutions. They will also thrive in a fast-paced work environment and support the team in managing the client experience.

Compensation:

• Salary Range: $45,000 - $55,000
• Bonus Opportunity
• Paid Time Off

Salary Range: $45,000 - $55,000

• Manage systems for tracking all production numbers
• Manage systems for all communication with all parties but not limited to clients, agents, vendors, team members
• Fulfill clients requests for information & transaction services in a quick and friendly manner
• Manage systems for reviews and referrals
• Create pre-listing folders for each listing appointment
• Manage all activities for upcoming listings and listing management including client updates on showings and client feedback
• Manage all listing client files such as: communication with clients, title companies, real estate agents and other vendors as needed
• Verify listing agreement compliance, ensure all deadlines are met and files are compliant with Broker requirements
• Manage databases to make sure all leads are followed up with and database organization
• Build relationships to convert leads into appointments
• Stay up to date on the latest Real Estate trends in our local market and what is projected
• Enter listings into the MLS. Confirm all information, gather & confirm all HOA information, manage showings through ShowingTime
• Attend inspections and appraisals as needed
• Calendar management
• Metric tracking of production numbers
• Attend meetings, webinars, etc. and demonstrate excellent note-taking
• Contribute to the growth and success of our team by providing support and assistance as needed
• Prepare & run daily stand up meetings
• Assist with marketing efforts, including creating and managing online ads, social media presence, and website management.
• Represent the company and team in a respectable manner

• Proficient in Microsoft Excel
• Client Services & Customer Support: Minimum of 4 years of experience (Preferred).
• Real Estate Experience: At least 1 year of experience in the real estate industry.
• Experienced in providing customer service/client care at a high level
• Passion for social media platforms and a strong desire to learn and contribute to real estate marketing through advertising strategies
• Excellent organization skills & time management
• Experienced in Microsoft Excel
• Experience in using Google Workspace
• Pro-active and takes initiative
• Goal oriented
• Problem Solver & enjoys a challenge
• Motivated by deadlines
• Confident in asking for referrals and reviews
• Strong written and verbal communication skills
• Comfortable handling strong personalities
• Ability to multitask and prioritize daily workload
• Remains calm under pressure
• Ability to learn and internalize scripts and dialogues

Coastal Luxury Living Group at Keller Williams Realty is seeking an accomplished Executive Administrator to join our team. With a rich history of serving Southwest Florida for over 17 years we take immense pride in our commitment to customer satisfaction and our in-depth knowledge of the local market.

Under the leadership of Alexis Hansen a distinguished member of Gary Keller’s Top Agent Group for 2 years running, our team excels in the world of real estate. As we continue to grow, we are now searching for a dynamic Executive Administrator who can bring their expertise to our organization. If you are a seasoned professional with a passion for excellence and a desire to contribute to a thriving real estate group, we invite you to explore this exciting opportunity. Join us in delivering exceptional service and achieving outstanding results in the coastal luxury real estate market. Welcome to a new chapter in your career with Coastal Luxury Living Group.