Description

$19 an hour! 

Monday thru Friday 8:00am - 5:00pm

The Facilities Coordinator provides facilities support for over 100 dental offices, a corporate support office, and a warehouse. The primary responsibility of this role is to administer the Trouble Ticket system for dental facilities building and equipment maintenance and repair. This role will also manage the registration and renewals of radiation emitting devices (x-rays) and the Security/alarm system for office access control. 

Duties and Responsibilities

• Trouble Ticket System: Monitors, prioritizes, coordinates and dispatches necessary personnel required to address facility/property and equipment day-to-day issues for a network of over 100 business locations. Ensures that issues are resolved in a timely manner and follows-up on critical issues that could impact the operations of the business locations. 

• X-Ray Registration: Administers and ensures that the company’s x-ray registrations and renewals are current with the Department of Health. Maintains registration tracking and coordinates with compliance department, business locations and management personnel.

• Entry Access and Security: Administers company security management program and assigns access codes, monitors security reporting, and creates daily exception reporting for management team. Maintains physical key inventory for all business locations. Must maintain a high degree of integrity when handling security program.

• General Clerical Support: Provide assistance to the department with routine photocopying, faxing, mailing, scanning and filing. Create and modify documents using Microsoft Word, Excel and PowerPoint and maintain hard copy and electronic filing systems that business enterprise relies upon. Provide administrative assistance for invoice processing.

• Manage special projects as defined by the Vice President of Business Support.

• Key liaison between department and multiple business locations.

• Ability to follow up and communicate progress timely and efficiently between business locations and ensure key holders have current information.

• Ability to work daily hours Monday to Friday from 8am to 6pm at the Tampa support office location.

• Flexibility to work on some weekends to assist in office moves or equipment moves.

• May visit a field office for training or handyman repair or on occasion to assist with a trouble-shooting issue. Must have reliable transportation.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Very strong multi-tasking skills and attention to detail are required. 
• Excellent written (email) and verbal communication skills are a must. 
• Ability to work in a fast-paced environment, under deadline pressure and manage multiple projects under a variety of time constraints.
• Proven problem-solving skills and strong organizational skills are critical.
• Familiarity with automated trouble ticket systems, property management, maintenance issues and business licenses/registrations is highly desired.
• Healthcare industry experience preferred; dental industry experience highly desired.
• Strong integrity and work ethic.
• Ability to work independently and meet tight deadlines.
• Strong work-attendance record is required.

Qualifications

Education/Work Experience

• High school diploma and/or 1-2 years of experience working in a related field/area.
• Proficient using a computer and ability to use email, Microsoft Word and Excel is required. 

Physical Demand

• Occasional lifting or moving heavy materials such as boxes, equipment and documents.
• Ability to lift up to 50 pounds.
• Ability to stand, bend, twist, sit and type for extended periods of time.