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Overall Purpose:
Perform various administrative duties in support of the organization.
Participate as a collaborative member of the organization's team, providing assistance where needed to ensure that the administrative needs of the entire organization are met.
Coordination of reception services, serving as the organization's primary receptionist.
Provide courteous and sensitive Customer Service to both internal and external guests, donors and agencies.
Answer incoming calls and direct callers to the appropriate department and/or community resource.
Ability to handle confidential materials in a discreet, professional manner without compromise.
Maintain a positive people approach
Seek out work to be done; work independently and as part of a team.
Serve more than one customer at a time in an efficient and positive manner; work under pressure, deadlines, and time constraints.
Set up and manage paper or electronic filing systems, recording information, updating paperwork or documents, such as attendance records, correspondence or other material.
Set up, manage and interact with Board of Directors for monthly meetings; coordination of meetings, preparing agendas and materials, reserving and preparing facilities as needed, orders food/beverages and sets up.
Provide data entry and administrative support for the United Way Campaign as well as other departments.
Maintain donor database
Maintenance of Campaign records
Assist with invoicing duties
Assist with special events
Daily USPS mail trip
Update and complete daily logs
Apply postage to daily outgoing mail
Assist with the creation and mail out of multiple mailers.
Arrange service calls when needed.
Track inventory and seeks consent to purchase
Manage and refill kitchen and bathroom supplies
EXPERIENCE
Experience working with diverse populations and stakeholders preferred
High level of written and oral communication skills
Proficiency with Microsoft Outlook, Word and Excel required
Experience with Database Entry is a plus
Experience with Copy Machine, Fax and Filing required
Bilingual Preferred
SKILLS
Punctual and reliable
High level of judgement
Patient listening skills to assist in a thoughtful and respectful manner.
Exceptional attention to detail and follow though, accuracy, thoroughness
Flexible: can change focus and priorities easily; able to prioritize and multi task in a busy environment with multiple interruptions daily.
Proactive, able to anticipate problems and plan solutions.
Results oriented, self directed and personally accountable for expectations, timelines and measures.
Ability to review own work, recognize problems and errors and determine appropriate corrective action.
Must work with a sense of urgency when time lines require.
Ability to take direction well and respond appropriately.
Ability to draw from experience to perform advanced support.
PROFESSIONAL COMPETENCIES
Mission Focused
Relationship Oriented
Collaborator
Brand Steward
Organized
Team Minded
QUALIFICATIONS
High School graduate or its equivalent
Two years office experience, preferably in a secretarial/administrative capacity
Ability to read and write properly
Solid, organizational, interpersonal and communication skills
Job Type: Part-time
Pay: Up to $13,500.00 per year
Education:
Experience:
Work Location: In person
Part Time
$119k-155k (estimate)
05/09/2024
05/15/2024
unitedwayodessa.org
Odessa, TX
25 - 50
The job skills required for Office Administrator include Customer Service, Communication Skills, Attention to Detail, Self-Directed, Microsoft Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
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Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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Step 3: View the best colleges and universities for Office Administrator.