JOB TITLE: Executive Assistant/Office Manager

LOCATION: Hawthorne, NY (on-site)

TYPE : Full time, regular

COMPENSATION: $45,000 - $70,000/yr

Clarapath is a medical robotics company based in Westchester County, NY. Our mission is to transform and modernize laboratory workflows with the goal of improving patient care, decreasing costs, and enhancing the quality and consistency of laboratory processes. SectionStar™ by Clarapath is a ground-breaking electro-mechanical system designed to elevate and automate the workflow in histology laboratories and provide pathologists with the tissue samples they need to make the most accurate diagnoses. Through the use of innovative technology, data, and precision analytics, Clarapath is paving the way for a new era of laboratory medicine.

Role Summary:

Are you ready to be at the forefront of innovation in the medical techncology field? Join our team as an Executive Assistant/Office Manager where you’ll play a pivotal role in supporting our dynamic team of engineers scientists, and executives as we revolutionize the healthcare industry.

Responsibilities :

• Manage executives’ calendars, scheduling appointments, and arranging meetings
• Screen and prioritize phone calls, emails, and correspondence
• Prepare materials for meetings, including agendas
• Assist in coordinating travel arrangements and accommodations for executives
• Act as a liaison between executives and internal/external stakeholders
• Handle general office administrative tasks such as filing, scanning, and organizing documents
• Manage office supplies and common area inventory, ensuring stock levels are maintained
• Assist in the preparation and distribution of internal communications
• Provide support for daily lunch and events, including logistics and coordination
• Be the eyes and ears of the office (ex: report any repairs and maintenance needed, security protocol)
• Ad hoc duties as assigned by senior management

Qualifications:

• Bachelor’s degree preferred, but not required
• Proven experience as an executive assistant or administrative assistant, preferably in a fast-paced environment
• Strong organizational skills with the ability to multitask and prioritize workload effectively
• Excellent communications skills, both written and verbal
• Proficiency in Microsoft Office suite and other relevant software
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and collaboratively in a team environment
• Flexibility and adaptability to changing priorities and deadlines

Company Offers:

• Competitive salary, commensurate with experience and education
• Comprehensive benefits package available: (healthcare, vision, dental and life insurances; 401k; PTO and holidays)
• A collaborative and diverse work environment where our teams thrive on solving complex challenges
• A mission driven organization where every team member will be responsible for changing the standards of delivering healthcare

Clarapath is proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In addition to federal law requirements, Clarapath complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.