Salary: $20.73 Hourly
Location: Oregon City, OR
Job Type: Part-Time, Non-Union
Division: Arts and Sciences
Job Number: 2223-00228
Closing: 12/23/2022 11:59 PM Pacific
Description
Clackamas Community College (CCC) aspires to be an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We seek to foster a climate of belonging that supports all students and employees in achieving success.
Description
Provide a wide variety of administrative support, including AP, AR, purchasing, contracts, registration, information/referral for instructors and the public. Maintain various records, and perform various other general office tasks as necessary.
This position may not work more than 19.5 hours/week.
ESSENTIAL JOB FUNCTIONS:
Purchasing/Payables: Purchase office supplies and routine instructional supplies. Purchase other instructional supplies in collaboration with the Director. Track delivery of ordered items. Follow through with Business Office to pay bills in a timely fashion. Initiate department credit card purchases and keep card numbers and receipts secure. Keep accurate records of all transactions.
Receivables: Track payments due to the ELC and ensure they are deposited in the correct account.
Ensure payment of part-time instructors through the FAC process.
Budget tracking: Develop and maintain departmental records and reports for multiple funds for expenditures, invoices and receipts. Monitor budgets, tracking current status. Assist Director in forecasting end-of-year expenditures and contingencies and projecting subsequent year needs.
Track and prepare usage/FTE reports for programs and events.
Use word processing, spreadsheet, database, and other specialized software to generate materials which may include certificates, correspondence, reports, FAC's, contracts, course materials, forms, tables, rosters, tests, etc. from rough draft and/or verbal instruction. Review for grammar and edit as necessary. May compose routine correspondence and/or, produce materials requiring use of desktop publishing software.
Work with the college's systems to either place a class in the college schedule, or register students via back-door registration.
Event coordinating: Reserve locations, arrange for room set-up, and order catering for Environmental Learning Center meetings and special events. May assist with other aspects.
Schedule facilities as needed.
Develop and maintain office forms, calendars, and procedures to assure organized processing of information and requests.
Perform a variety of clerical activities, such as copying, processing mail, sorting documents, and other duties as assigned.
May distribute and collect student evaluations and compile and distribute results, maintaining confidentiality and anonymity of students.
Maintain cooperative working relationship with College staff, other organizations, and the public.
Follow all safety rules and procedures for work areas.
AUXILIARY JOB FUNCTIONS:
Provide assistance to other department personnel as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.
Qualifications
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, if you believe you have a combination of education and experience to meet the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:
Advanced knowledge of secretarial and general office practices and procedures, English and business grammar, proofreading, spelling, word processing and spreadsheet applications software and use of standard office equipment. Equivalent to high school education supplemented by additional secretarial training and at least two years of related experience, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.
KNOWLEDGE:
Knowledge of general office practices and procedures including accounting practices, grammar/spelling, and positive customer service. Knowledge of practices and guidelines pertaining to community colleges, general business operations, processes, and procedures.
SKILL:
Strong interpersonal & organizational skills. Skill in the use of personal computers, office software programs, such as Word and Excel, phone system, and other standard office equipment. Strong English, grammar and proofreading skills.
ABILITIES:
Ability to establish and maintain an effective working relationship with staff, students, other agencies, and the general public; manage time effectively; read and interpret policies, regulations and laws as they relate to the job; communicate effectively, both orally and in writing, with individuals and groups. Strong organizational skills and an ability to prioritize and meet deadlines while providing calm, courteous, accurate and professional service in a fast-paced environment with multiple interruptions. Maintain a high degree of discretion when dealing with sensitive/confidential information. Work efficiently and have the physical ability to perform the essential job functions.
DESIRABLE REQUIREMENTS:
Experience working with an educational organization. Interest or experience in the environmental sciences, or a related field.
Other Job Elements
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials/objects weighing 25 to 60 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS:
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noise. Will occasionally be outdoors.
SUPERVISORY RESPONSIBILITIES:
Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers or volunteers.
SUPERVISION RECEIVED:
Works under the general supervision of the Environmental Learning Center's Program Director.
Additional Information
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the Chief Human Resources Officer for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Chief Human Resources Officer, Oregon City campus, 503-594-3300.
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ADDITIONAL POSTING INSTRUCTIONS:
To apply for this position, you must submit:

• Completed online application
• Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
• Current Resume or Curriculum Vitae
• Completed responses to the Supplemental Questions

Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
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SUPPLEMENTAL INFORMATION:
CCC only accepts applications through our online application system at https://www.governmentjobs.com/careers/clackamascc. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For technical assistance, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. ncomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Final candidates may be subject to a criminal background check as part of the employment process.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
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REASONABLE ACCOMMODATION STATEMENT:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
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VETERAN'S PREFERENCE STATEMENT:
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records

For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
To apply, visit: https://www.schooljobs.com/careers/Clackamascc/jobs/3807641/environmental-learning-center-administrative-assistant-ap-ar-part-time
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