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Accounting Technician

City of Vallejo, CA

Vallejo, CA | Full Time

$47k-58k (estimate)

3 Weeks Ago

Accounting Technician I / II

Vallejo Flood and Wastewater District (CA)

Vallejo, CA | Full Time

$50k-62k (estimate)

Just Posted

Accounting Technician

$47k-58k (estimate)

Full Time 3 Weeks Ago

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City of Vallejo, CA is Hiring an Accounting Technician Near Vallejo, CA

Description

THE POSITION

This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

The Accounting Technician is the full journey level class within the accounting clerical series. The incumbent in this position performs accounting duties involved in maintaining fiscal records, and assists in the preparation, analysis, and review of budgets, payroll, and other related financial transactions.

THE DEPARTMENT

The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services, and monitors the City's debt and trustee activity. The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides several financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments.

Distinguishing characteristics

This is the full journey level class within the accounting clerical series. Employees within this class are distinguished from the Accounting Clerk II by the performance of the full range of duties as assigned including maintaining fiscal records; and to assist in the other related financial transaction. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Supervision Received and Exercised

Receives general supervision from the Managers and Senior Accountant.

Exercises functional and technical supervision over accounting clerical staff.

Essential Functions

Examples of Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Maintain and reconcile a variety of ledgers, reports, and account records.
Verify, correct and balance accounts payable system; generate checks and approval listing for City Council.
Reconcile various bank accounts and make adjustments due to cancellations and corrections.
Balance and prepare payroll taxes for State and Federal quarterly and annual returns.
Participate in the training of various Departments in the use of computer accounting programs to generate payroll, accounts payable, accounts receivable and budget information.
Provide technical information and instruction regarding applicable procedures and methods to other City staff.
Input and retrieve a variety of fiscal and statistical information using a computer terminal.
Perform a variety of general clerical accounting duties.
Research background information: compile and prepare a variety of statistical and financial reports.
Perform related duties and responsibilities as required.

In addition to the above, the following duties are performed:

When Assigned to Accounting:

Examine and correct accounting transactions to ensure accuracy; prepare and post journals entries.
Reconcile various bank accounts making adjustments due to cancellations and corrections.
Maintain various ledgers, registers, and journals according to established account classifications.

When Assigned to Payroll:

Receive payroll records ensuring compliance with City policies, procedures, and regulations; prepare and balance payroll reports.
Process and calculate a variety of payroll actions including wage garnishments, benefits withholding, overtime hours and workers compensation claims.
Maintain a variety of files and records related to the City's payroll system.
Balance and prepare payroll taxes for State and Federal quarterly and annual returns.
Set up payroll controls and master files; supervise entries to accomplish bi-weekly payroll for the City; merge files to post to the finance system.

When Assigned to Accounts Payable:

Verify and ensure the accuracy of all invoices presented to Accounts Payable.
Enforce City policies regarding travel, reimbursements, and purchases.
Process invoices, generate reports and checks for payment.

Minimum Qualifications/Knowledge, Skills & Abilities

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Three years of increasingly responsible experience in the maintenance of financial and related statistical records.

Education: Equivalent to an Associate Degree from an accredited college or university with major course work in financial accounting and business practices.

License or Certificate:

Any license, certification, or registration required for this position shall be maintained (i.e., active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

Knowledge, Skills & Abilities

KNOWLEDGE OF:

Principles and practices of record keeping and reporting.

Generally accepted accounting and bookkeeping principles and procedures and their application to basic accounting transactions.

Modern office methods, procedures and equipment including computer programs and applications.

Automated financial management systems.

When Assigned to Payroll:

In addition to the above, the following knowledge are required:

Principles and practices of payroll administration

Federal and State payroll tax reporting requirements.

ABILITY TO:

Understand, interpret, and communicate city accounting policies and procedures.

Examine and verify financial documents and reports.

Prepare a variety of routine financial statements, reports, and analyses.

Remain current in emerging office methods, practices, procedures, and equipment.

Maintain a variety of financial records and files.

Train and direct accounting clerical personnel.

Operate a typewriter, calculator, computer terminal and other office equipment.

Effectively utilize personal computers and applications.

Type at a speed necessary for successful job performance.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Additional Information

SUPPLEMENTAL INFORMATION

Working Conditions

Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas.

The Recruitment & Selection Process

1. Applications are due by 5:00 P.M. on Monday, June 3, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.

NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.

2. Applications will be screened for overall qualifications the week of June 03, 2024.

3. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of June 10, 2024. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

4. Oral Panel Interviews are tentatively scheduled to take place the week of June 24, 2024. Oral Panel Interviews are weighted at 100% of the candidates’ score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.

The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
5. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.
REASONABLE ACCOMMODATIONS

The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707) 648-4365 or send an email to: martha.galo@cityofvallejo.net no later than June 3, 2022 at 5:00 p.m.

PRIOR TO HIRE

The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and

successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Job Summary

JOB TYPE

Full Time

SALARY

$47k-58k (estimate)

POST DATE

05/23/2024

EXPIRATION DATE

06/04/2024

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Accounting Technician I / II

Vallejo Flood and Wastewater District (CA)

Full Time

$50k-62k (estimate)

Just Posted

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