18 Office Assistant (Part-Time) Jobs in Sunnyvale, CA
City of Sunnyvale is Hiring an Office Assistant (Part-Time) Near Sunnyvale, CA
Regular Part-Time Employment Opportunity
(30 hours per week)
The list established from this recruitment will be used for the Library and Recreation Services Department and may also be used to fill vacancies in Departments throughout the City. The final filing date is Tuesday, June 11, 2024 at 5:00 pm or after receiving 100 qualified applications, whichever is first.Under general supervision of an assigned supervisor, performs a variety of general clerical work; and performs related work as required.
DISTINGUISHING CHARACTERISTICS The Office Assistant is the entry-level for this job series. The Office Assistant classification is distinguished from the Staff Office Assistant in that the Office Assistant works with a high level of structure with little deviation from predetermined job routine, the contacts are primarily with other departments or the public where ordinary courtesy and tact are needed, there is minimal contact with confidential data, and the duties may not require significant operation of a particular type of equipment.
Essential Job Functions(May include, but are not limited to, the following):
- Types letters and other materials from rough draft, marginal notes or verbal instructions and proofreads documents; prepares letters and notices.
- Maintains files where discretion may be involved in assigning items to their proper location.
- Posts information from standardized media to control records.
- Computes and extends figures.
- Checks forms, records, reports and other materials for accuracy, completeness and confirmation with established procedures.
- Maintains office supplies.
- Answers inquiries and gives out information concerning standards, procedures and programs.
- Assists the public with reserving and renting City facilities; registers customers for classes.
- Prepares data for computer input and checks output.
- Searches records to obtain information.
- Prepares requisitions and partial receiving reports.
Minimum QualificationsEducation and Experience: The minimum qualifications for education and experience can be met in the following way:
Graduation from high school or tested equivalent AND
One year of responsible clerical experience.
Knowledge Of
- Proper English usage, grammar, punctuation and spelling.
- Alpha numeric filing and retrieval, systems
- Office methods, procedures, software and equipment.
- Principles and practices of customer service.
- Business letter writing and report preparation.
- Perform routine business mathematical calculations.
- Sort and categorize materials.
- Read and interpret forms.
- Operate a computer using word processing and business software and other office equipment.
- Compose general correspondence and letters and take meeting minutes.
- Develops and maintains filing systems.
- Compose general correspondence, letters and takes meeting minutes.
- Learn the operation, policy and procedures of the assigned department.
- Understand and follow written and oral instructions.
- Communicate effectively, orally and in writing.
- Establish and maintain and promote positive and effective working relationships with employees, and other agencies and the public.
- Demonstrate initiative and exercise good judgment in the performance of duties.
- Work independently and as a team member; recognize and set priorities to meet deadlines.
- Observe safety principles and work in a safe manner.
Licenses/CertificatesPossession and continued maintenance of a valid class C California driver's license or the ability to provide alternate transportation as approved by the appointing authority and a safe driving record.
Desirable Qualifications
- Clerical experience in a governmental agency.
APPLICATION PROCESSThe application period closes on Tuesday, June 11, 2024, or after receiving 100 qualified applicants, whichever is first (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted.
EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the written examination process scheduled for Friday, July 12, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).
SELECTION PROCESS
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
Information About Proof Of EducationPlease note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts).
Additional InformationPositions in this job classification are represented by the Summary of Service Employees International Union, Local 521 (SEIU).
For assistance on how to fill out your job application, watch the following video:
- How to Apply for a City of Sunnyvale Job - YouTube (5:13)
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits
Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits
Notice of CFRA (California Family Rights Act) Rights and Obligations
Closing Date/Time: 6/11/2024 5:00 PM Pacific
Job Summary
Part Time
$50k-63k (estimate)
05/24/2024
06/21/2024
cityofsunnyvale.com
San Francisco, CA
<25
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The job skills required for Office Assistant (Part-Time) include Initiative, Word Processing, Communicates Effectively, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant (Part-Time). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant (Part-Time). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant (Part-Time) positions, which can be used as a reference in future career path planning. As an Office Assistant (Part-Time), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant (Part-Time). You can explore the career advancement for an Office Assistant (Part-Time) below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
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