JOB
Responsible for monitoring all of the division’s grants scope of work, effectuating staff implementation activities, publicly reporting on grant performance measurements and ensuring that staff working on grants have a firm understanding of their specific work requirements related to the assigned grants. This position will support all aspects of department grants including; development, rollout, monitoring, and overseeing the performance of staff assigned to grant programs. The position reports directly to the Director of Administration and Finance. Supervision is exercised over departmental employees.
EXAMPLE OF DUTIES
Reviews the scope of work of all active grants within the Division and all new grants the Division is considering applying for as well as the performance measures, participant eligibility, and reporting guidelines. Reviews the status of grant scope of work requirements with the Director of Administration and Finance and the Deputy CDO for Housing, Community Development and Sustainability on a weekly basis. Verifies that grant performance measures match the application announcement and application measures.Prepare and present grant kick-off tools within 48 hours of full grant execution. Establish and maintain electronic and hard copy files for each grant funded project awarded to any department within the Development Services Division. Develop, review and revise performance indicators that are duplicated across multiple grants. Create, review, and refine results frameworks and logic models Attend funder/stakeholder meetings that reviews provider performance. Work with the Director of Administration and Finance to establish internal performance measure benchmarks and timelines. Work with assigned grant staff to monitor grant modifications and report progress to the Director of Administration and Finance. Participate in grant application processes to track divisional proposed objectives and benchmarks. Attend grant application meetings. This will require taking notes, capturing action items, and reporting to the Director of Administration and Finance and the Deputy Chief Development Officer for Housing, Community Development and Sustainability. Conduct weekly performance reviews for all active divisional grants with assigned staff. Provide the Director of Administration and Finance with weekly summary reports on grants that require immediate attention or corrective actions, via a dashboard system. Review grant performance data, including baseline data collection and performance indicator data, and be able to defend the data quality and utility of all data. Provide the Director of Administration and Finance with monthly subcontractor performance reports. Review reporting calendars to provide the assigned staff and senior management team with real time reminders. Including tracking staff PTO requests, accruals and flagging any concerns and/or actionable issues to the Director of Administration and Finance and Deputy Development Director of Housing, Community Services and Sustainability.Responsible for coordinating and conducting any required training related to any grants on a quarterly basis. Work with the Director of Administration and Finance to conduct internal audits of all department’s programs related to a grant Responsible for participant satisfaction surveys and grant success stories Assist in preparation for external monitoring visits, reviews, and audit, and cross- site evaluations.Performs related work as required.
SUPPLEMENTAL INFORMATION
Bachelor’s degree in finance, business administration or a related field AND three (3) years of related experience; OR any equivalent combination of seven (7) years.Government and/or non-profit grant experience highly preferred.