CLOSING DATE: 6/13/24

WHO WE ARE:
The City of Santa Maria is a full-service City with a City Council/City Manager form of government with over 700 employees and serves approximately 108,000 constituents. The City of Santa Maria is located on the beautiful central coast of California and covers over 23 square miles. The City has a harmonious balance of maintaining coastal and agricultural lands while promoting business. Santa Maria has been recognized nationally as an All-America City by the National Civic League and offers reasonably priced housing, community festivals, quality schools, and is in close proximity to beaches, cultural arts, a local airport, wineries, and higher education institutions. 

WHAT WE DO:

The Community Programs Division (formerly known as the Special Projects Division) administers the Federal Community Development Block Grant (CDBG) Program, the HOME Investment Partnerships (HOME) Program, and other related Federal and State grant programs. The Division implements many projects and programs related to affordable housing, residential rehab, human services, as well as public and non-profit facility improvements. It also provides extensive community outreach, including annual workshops, quarterly brown bag meetings with community members, and monthly electronic newsletters. Occasionally, the Division provides support to City departments in applying for grants.

The ideal candidate will use his/her knowledge and experience to assist with the administration of Federal block grants. He/She will also serve as the liaison with the Block Grants Advisory Committee and non-profit agencies receiving Federal grant funding on an annual basis. In addition, he/she will assist with providing the general public with information related to a variety of services offered by the community’s non-profit agencies as well as other City departments. The ideal candidate should have the ability to work well under pressure; be deadline-oriented; complete moderately difficult administrative tasks and project assignments with minimal supervisory control; maintain confidentiality of sensitive or privileged information; gather, compile, and analyze data; learn the organization, procedures, and operating details of the City department to which assigned; communicate effectively in both oral and written form; take a proactive approach to problem solving; work independently, with little supervision, and exercise initiative and sound judgment; type a variety of written material; and establish and maintain effective working relationships.

For more information on the Community Programs Division, visit www.cityofsantamaria.org/communityprograms.

• Application and Supplemental Questions 
• Resume
• Cover Letter highlighting interest

DETAILED JOB DESCRIPTION: Housing and Community Services Technician

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:

• Responds to inquiries from City staff and the public regarding Community grant-funded programs, procedures, activities, and other matters, which require an in-depth knowledge of the internal operation.
• Establishes and/or maintains inventory records for program activities; oversees automated registration system for programs and classes; coordinates all information regarding classes and programs; administers contract employee processing and record keeping.
• Performs administrative tasks associated with departmental programs; establishes and carries out record keeping procedures; interfaces with other City staff and outside agencies in obtaining information, scheduling, and coordinating activities.
• Performs graphic layout and design assignments for various program publications, promotional and handout material, including use of desktop publishing software.
• Performs a variety of clerical tasks including typing, proofreading, filing, editing, office machine operation, including word processing or operation of other automated systems; sorts, files, prepares, and/or processes a variety of documents and records, including personnel and purchasing forms, and claim vouchers according to established procedures.
• Maintains expense journals/spreadsheets, posting expenditures and receipts; assists in monitoring expenses and/or revenues relative to budget; approves and records invoices for payment; handles petty cash.
• Assists Community Programs personnel with a variety of administrative tasks using discretion and independent judgment in accordance with general direction; conducts research and provides status information regarding project activity.
• May direct other staff in the course of performing assigned tasks; coordinates work assignments; may supervise and train office clerical staff.

• Graduation from high school or equivalent; and
• Three years of fiscal record keeping experience or any combination of training and experience that provides the desired knowledge and abilities.; and
• Current technical/professional knowledge of complex principles, methods, standards, and techniques associated with the scope of work of a recognized profession, such as: 
  1. Typing, writing, local and state community and city ordinances, office operations, customer service orientation, efficiency, accuracy, etc.
  2. Effective verbal and interpersonal communication skills.
  3. Microsoft Office Suite (or equivalent). 
  4. Use computer and other office equipment effectively.
• Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business. 

DESIRED CORE COMPETENCIES:

Incumbents should have a solid foundation of the following core competencies identified by the organization to be essential and listed in order of importance (click the hyper link to see the full definition Individual Contributor Competencies).

• Team Player - Effective performers are team oriented, share resources, respond to requests, and support a spirit of cooperative effort.
• Customer Orientation - Effective performers are in touch with community needs and review the organization through the eyes of Santa Maria residents. They go out of their way to anticipate needs.
• Integrity - Effective performers think and act ethically and honestly, take responsibility for their actions and foster a work environment where integrity is rewarded.
• Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances, and demonstrate emotions appropriate to the situation.
• Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, public works, planning, information technology, human resources, etc.), and remain current in their area of expertise.
• Problem Solving & Decision Making - Effective performers identify problems, solve them, act decisively, and show good judgment.
• Learning Agility - Effective performers continuously seek new knowledge, are curious, learn quickly, and use new information effectively.
• Drive/Energy - Effective performers have a high level of energy and are ambitious and passionate about their role. They have stamina and endurance to maintain a fast pace.

The completed electronic application packet will include the online application and electronic attachments of a resume and cover letter. If proper attachments are not provided, your application may be considered incomplete. If you are experiencing any technical (computer related) difficulties or need help with attaching documents to your application, please call the NEOGOV help line for assistance at 1-855-524-5627.

Application Ranking:
Application, including cover letter, will be evaluated and scored. Candidates' final score and rank will be determined by their complete application packet upon meeting the employment standards of the position and eligible candidates will be certified to the Eligibility List. 

The most qualified applicants will be screened and invited to the Departmental selection interviews with the hiring department once a candidate has been certified to the Eligibility List. 

Prior to an offer of employment, the selected applicant must pass a background investigation to the satisfaction of the City.