Summary

The Deputy City Clerk is responsible for performing administrative support for the City Manager, Assistant City Manager and the Administration Department. This position provides mid-level clerical and customer service support. This position performs Clerk-related functions including records management and data practices; preparation of Council agendas and related documents; business licensing; limited election administration in cooperation with Ramsey County, and support to the Assistant City Manager, City Manager, City Council and Administration Department.

Essential Duties Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provides support to the City Manager and Assistant City Manager.
• Prepares and distributes City Council agenda packets. Completes administrative tasks related to resolutions, ordinances, meeting minutes, and contracts after Council action.
• Manages business licensing, including new applications and annual renewals for liquor, tobacco, THC, gasoline, massage establishments, massage therapists, recycling, solid waste, pawn shop, temporary liquor, lawful gambling exemptions and veterinarian businesses.
• Coordinates Special Event applications.
• Performs records management and Laserfiche filing of official documents.
• Responds to, and tracks data requests.
• Serves as a liaison with Ramsey County for elections.
• Conducts research on policies, statutes and procedures.
• Writes and drafts staff reports for City Council action.
• Works closely with members of the business community as part of the licensing process.
• Coordinates with other staff to maintain updates to City Code.
• Continually shows respect for diverse perspectives, backgrounds, and interests. Exhibits sensitivity to the needs of diverse audiences in all duties performed on behalf of the City to support Roseville in building and sustaining an inclusive and equitable working environment and community.
• Performs other job-related duties as assigned.

Required Skills/Experience/Education

• High school diploma or GED
• Minimum of 3 years of experience in providing administrative support to organizational leadership, preferably including working with elected officials, and performing advanced clerical functions.
• Knowledge of data practices and records retention.
• Ability to provide excellent customer service, both written and verbal.
• Ability to leverage tactful judgement to solve problems.
• Ability to effectively and respectfully communicate with elected officials, department heads, and members of a multi-cultural community.
• Ability to multi-task and manage projects.
• Ability to use a copier, scanner, telephone, and cloud-based software.
• Ability to use Microsoft Office.
• Ability to solve technology-related problems relevant to the position.
• Ability to be attentive to detail.
• Ability to work independently.

Physical Demands & Work Environment

The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a normal office environment. Limited lifting of twenty-five pounds or less is required intermittently. Longer hours are occasionally required to complete job tasks.
The Deputy City Clerk is responsible for the day-to-day clerical functions of the department, many of which have deadlines and require significant attention to detail. Up to 70% of the time, work is performed at a high level of detail under the pressure of deadlines.
Activities that occur constantly (5–8 hours/shift): sitting, standing, talking, hearing, repetitive motions, and eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): grasping, feeling,
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, stooping, reaching, and handling
Activities that occur rarely (do not exist as regular part of job): crawling, crouching, kneeling, balancing, climbing, pulling, and pushing