Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.Specifications are not intended to reflect all duties performed within the job.

DEFINITION
To lead, oversee, and participate in the more complex and difficult work of police records office support staff and activities; and to perform a variety of administrative duties relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from Police Records Supervisor or assigned supervisory staff.

Exercises functional and technical supervision over lower level technical staff.

DISTINGUISHING CHARACTERISTICSThis is the advanced journey level class in the Police Records Assistant series.Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned.Employees perform the most difficult and responsible types of duties assigned to classes within this series including providing lead direction and training to lower level technical staff.Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other important responsibilities and duties may include, but are not limited to, the following:

1.Lead, oversee, review, and perform the clerical support work for the Police Records division, including both confidential and non-confidential material.

2.Research, compile and prepare a wide variety of documents including reports, procedures manuals, training bulletins, and general orders; oversee division filing and record-keeping responsibilities.

3.Perform the more complex or difficult police records activities on both a regular and emergency relief basis; act as a resource in the Police Records Supervisor’s absence. 4.Assist in the training of new employees.

5.Receive, process and file a variety of documents including accident, crime and arrest reports, stolen, lost or recovered vehicles, criminal and traffic warrants, citations, warrants and related police documents, files and records; process according to established guidelines; copy and distribute to appropriate department or outside agency.

6.Disseminate records information to department staff, outside law enforcement agencies, the public and other employees according to established guidelines.7.Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

8.Conduct specialized research; compile various statistics as needed; assist various law enforcement staff in locating needed information including reports and records. 

9.Perform criminal background checks as assigned; secure warrant information from other agencies; prepare court documents; review dealers' slips of gun sales to determine if purchaser has a criminal record.

10.Perform related duties and responsibilities as required.

Experience and Training Guidelines: Minimum requirements as a condition of hire:Experience:
Three years of increasingly responsible police records experience including at least one year of lead experience is desirable. 

Training:
Equivalent to the completion of the twelfth grade.

License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver’s license.

Knowledge of:
Policies, procedures and legal requirements related to police records processing and maintenance.
Basic law enforcement principles, practices and terminology.
Recordkeeping principles and procedures.
Office management practices and procedures, including filing and the operation of standard office equipment.
Business arithmetic, including percentages and decimals.
Business computer applications, particularly as related to the input and retrieval of data.
Recent developments, current literature and information related to police records management.
Modern office equipment including computers and supporting word processing and spreadsheet applications.
Proper English usage, grammar, punctuation and spelling.
Pertinent Federal, State and local laws, codes and ordinances.
Ability to:
Lead police records management programs.
Train lower-level staff.
Prepare clear and concise reports.
Interpret and apply Federal, State and local policies, laws and regulations.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain mental capacity which allows for effective interaction and communication with others.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment.Working Conditions

Environmental Conditions:Office environment; exposure to computer screens.

Physical Conditions:
Essential and other important functions may require maintaining physical condition necessary for walking, standing and sitting for prolonged periods of time.

Application Procedure:
A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.
Selection Process: 
Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.
Veterans Preference Credit Eligibility:
Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit.
E-Verify:
The City of Rialto is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.