***Recruitment Reopened***

Original filing period: 01/11/2024 - 01/28/2024

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. 
 The City of Oakland is recruiting to fill multiple Administrative Analyst II vacancies within various departments including, but not limited to, the Human Resources Management (HRM), Housing & Community Development (HCD), Information Technology Department (ITD), Oakland Public Library (OPL), Oakland Public Works (OPW), Oakland Police Department (OPD), Planning and Buildings Department (PBD), and Economic & Workforce Development (EWD). 

Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, at the forefront of Race and Equity work, and a full-service organization with many innovative community services. Your unique experiences will be an important contribution to our success. As an Administrative Analyst II you will be an integral member of the department’s administration team and you will be key in developing innovative processes and procedures. 

We are recruiting at the Administrative Analyst I and Administrative Analyst II levels, if you would like to be considered for both levels, you must submit separate applications for each posting. 

We are looking for someone who:

• Is proficient in Microsoft 365 products: Administrative Analysts use Microsoft Word and Excel to prepare complex reports.
• Possesses strong analytical skills: You will be responsible for developing, monitoring, and analyzing complex budgets, and making recommendations.
• Can write well, using proper grammar and syntax: You will be responsible for writing policies and procedures for departmental operations.
• Has demonstrated experience in quality assurance and performance management: Your knowledge of complex administrative processes will allow you to coordinate functions and activities between departments and outside agencies.

What you will typically be responsible for: 

• Assisting in monitoring budget development and administration.
• Developing and administering departmental grant programs.
• Participating in departmental recruiting, classification, training, payroll, employee relations, and personnel rules and regulations administration.
• Supervising and evaluating assigned personnel in administrative, personnel, payroll, and assigned program functions.
• Participating in the development of policies and procedures for departmental operations.
• Preparing and analyzing complex reports
• Coordinating functions and activities between departments and outside agencies.

To see the full job description for this position click here: Administrative Analyst II 
 Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland 
 A few reasons you might love this job:

• You will work with several subject matter experts within the department, allowing you to develop a well-rounded view of how the department works and the duties performed in all units.
• Your work will have a direct impact on the City’s ability to provide important public services to a community with a rich and dynamic history. 
• You will work in a fast-paced, varied, and challenging environment.
• You will have the opportunity to build collaborative working relationships with City partners.
• This is an interesting job, and if you enjoy research, writing, collaborating with department subject matter experts, and problem-solving, you will thrive in this position.

 A few challenges you might face in this job:

• Handling multiple tasks with competing and critical deadlines can be difficult. 
• You will be working as a part of a team and this can yield a variety of unknown or unexpected experiences.
• There is a specific budget and you may have to work with limited staff.

 Competencies Required:

• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data 
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Reading Comprehension: Understanding and using written information
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Professional & Technical Expertise: Applying technical subject matter to the job
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others.
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
• Oral Communication: Engaging effectively in dialogue
• Writing: Communicating effectively in writing
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities

Education:The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be invited to take an online multiple-choice test. You’ll have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of February 5, 2024.
For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.
 
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What’s in it for you? 

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule
• 15 paid holidays 
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.com/oaklandca/default.cfm.

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. Workstations are also available at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Jessica Daubenmire-Chambers at jdaubenmire-chambers@dir.ca.gov.