Job Description

***PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE WILL BE CONSIDERED**

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

We have an exciting career opportunity for one fortunate candidate to work in our Office of Payroll and Central Timekeeping. Our selected candidate will be enthusiastic, dynamic and highly motivated; have the ability to communicate effectively with people from a diverse range of backgrounds; and have the desire and passion to take on challenges and to be successful.

You will join an energetic team responsible for supporting the DEP's mission and strategic goals.

The Bureau of Organizational Development & Human Resources (OD&HR) is the Agency's internal consultant/partner on organizational culture change and human resources matters. We identify and respond to employee relations issues, staff development needs, and current and strategic manpower requirements. We collaborate with employees, management, employee representatives, employee affinity groups, and other City agencies to develop sustainable policies, procedures, and practices. Our functional areas include Recruitment, Employee Engagement, Operations, Employee Benefits, Human Resources Information Systems, Time and Leave/Performance Evaluation, Wage and Salary Administration, Workforce Development & Training, Payroll, Central Timekeeping and Strategic and Workforce Planning.

OD&HR, seeks to hire a seasoned Payroll Associate. The selected candidate will report to the Supervisor of NYCAPS and Deputy Director of Payroll. The role will serve to support and assist the Supervisor and Deputy Director in overseeing all aspects of the agency's payroll functions, including auditing personnel and timekeeping changes, reviewing RMDS reports, performing time and leave calculations and entering data into the various payroll-related systems.

The Payroll Associate will be responsible for:

- Entering personnel and/or payroll transactions in NYCAPS as required. File tickets with NYCAPS Central and Remedy when necessary.

- Reviewing all personnel transactions (including new hire, salary adjustments, promotions, leaves of absence and separations, etc.) submitted through the agency's internal records management system, Microsoft CRM, and/or appearing on the RMDS reports for accuracy and compliance with policy, rules and regulations.

- Reviewing payroll reports to ensure that transactions completed by the Payroll Office have been accurately entered. Completing or coordinating the completion of subsequent payroll and timekeeping actions needed as a result of the personnel and payroll transactions under review.

- Performing pay audits to determine under/overpayments and taking corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions in PMS and completing stop payments.

- Researching and processing longevity differentials, service increments, and recurring increments payments; managerial/contractual salary changes based on collective bargaining/mayoral agreements; managerial lump sums and taxable fringe calculations, etc.

- Researching, calculating and issuing grievance payments, managerial lumpsums, non-managerial lumpsums, license fee reimbursements as well as other one-time payments.

- Serving as the liaison with the NYC Office of Payroll Administration (OPA) and the Employee Benefits Unit to issue payments to the beneficiaries of deceased employees in a timely manner.

- Monitoring the overtime cap and implementing the overtime cap in CityTime.

- Processing the annuity payments in WBAS, FMS and our internal database. Serving as a liaison with the NYC Office of Labor Relations (OLR), the Comptroller's Office and unions regarding these payments.

- Completing the Payroll Summary and Reconciliation for the weekly, biweekly and supplemental payrolls.

- Monitoring the Overtime cap and implementing the overtime cap in CityTime.

- Process the annuity payments in WBAS, FMS and our internal database. Serving as a liaison with the NYC Office of Labor Relations (OLR), the Comptroller's Office and Unions regarding these payments.

- Assist with the CityTime Help Desk unit.

- Assist with the Payroll Distribution Center unit.

- Liaison with Office of Payroll Administration (OPA) to pick up the weekly and bi-weekly payroll paychecks.

- Work directly with Central and Operational Bureau Timekeepers to submit/adjust time records in accordance with rules, regulation and policy based on CRM Cases.

- Conduct training sessions.

- Liaison with the Timekeeping Supervisor, Deputy Director of Payroll and Director of Payroll to recommending solutions to resolve timekeeping issues.

- Performing related duties as assigned.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.