What’s the Role?

We want a highly focused, reliable, and organized professionalwho can multi-task and provide exemplary customer service to join
the Mountain View team and take on the role of Secretary. This recruitment will establish a list to fill current vacancies in the Community
D evelopment Department (CDD) and Finance and Administrative Services Department (FASD), as well as future vacancies in the Now accepting applications for: Secretary classification. Review our detailed job description here. If you are looking to make a positive impact in a key administrative
role, this position is for you!
SECRETARY

$72,456 to $88,069 Annually CDD: This is a full-time position supporting the Building Division providing a full-range of administrative and clerical support services to
the Chief Building Official and other division staff. This position may provide technical and functional supervision over other clerical
personnel, and builds relationships throughout the organization. The position requires the incumbent to be in the office daily.

Why Mountain View? FASD: This is a full-time position supporting the Purchasing and Support Services Division and is responsible for performing a high
volume of finance-related work, administrative support, and providing exceptional customer service. The position requires the
Because where you choose to work, matters. incumbent to be in the office daily. Experience working in a public agency or experience working in a procurement department is highly
Because you want to surround yourself with desirable.

passionate, mission-driven colleagues
T
he Essentials
committed to providing excellent service to
the community and each other. Because you In addition to offering excellent customer service, a passion for efficiency, attention to detail, and proficiency with the full Microsoft

want to apply your talents in a place where Office Suite, you can satisfy the requirements in the following way:
words like *“wellness,” “empathy” and

 *
Three years of increasingly responsible secretarial and clerical experience involving frequent public contact.
“innovation” are not merely nice sentiments,  Equivalent to the completion of the 12th grade supplemented by coursework in office or business management.

but are ideals we strive to achieve in
everything we do. *Bonus Points:
 *
An associate degree or higher in business administration or a related field


Experience working in a procurement department or public agency

“Serving the City of Mountain View, our What You’ll Do

community, and a te am-centric department  Per form a wide variety of general clerical duties including filing (paper and electronic), billing, note-taking, typing letters,
feels honorable and enriching. Administrative reports, memoranda, and other documents relating to operations, posting public notices, scheduling meetings, record

support is an integral cog in a wheel of keeping, tracking expenditures and processing invoices, and assisting with mass mailings with speed and accuracy.

Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and
complex planning an d program conferences.

implementation that champions a growing  Monitor and assist in the administration of a division budget.
and thriving commun ity. I am a proud player  Process invoices for payments and work closely with Accounts Payable staff.


Update department web pages, both internal and external, as directed.
on a supportive and caring team. We celebrate


Assist in procuring office supplies and furniture requests for internal City staff.
hard work, talent, exp erience, and diversity

while encouraging employee health and *Building Division:

 *
Be the administrative lead and support the Chief Building Official. growth opportunities .”-LISA ROCHE,  Process financial reports, vendor reconciliation, and budgetary items.
SECRETARY  Process asset acquisition, quarterly reports and forecasting.



Process invoices for payments and work closely with Accounts Payable staff.

*Purchasing and Support Services Division:
 *

Understand and respond to inquiries regarding City’s procurement related policies and procedures.


Enter requisitions for purchases in the City’s financial system including blanket purchase orders.


Process and distribute issued purchase orders and contracts in a timely manner.


Track expenditures and process invoices for payment.

Assist with labor compliance project registration, entry, and tracking.


Assist with vendor compliance, including updating databases.


Assist with the City’s procurement card program, including scheduling and tracking user training and submitting
department statements for approval and payment.


Update department web pages, both internal and external, as directed.

Assist in processing office supply and furniture requests for internal City staff.


Communicate clearly and concisely, both orally and in writing, with City staff and vendors.

Perform general clerical duties such as filing and record keeping with speed and accuracy.

Follow us on LinkedIn:

*https://www.linkedin.com/company/city-of-mountain-view/
*

Are We a Match?


You are an experienced and organized administrative professional who pays close attention to
detail and accuracy.

CULTURAL IDEALS:  You have strong organizational skills and enjoy creative problem-solving.

You are an energetic and enthusiastic team player who is flexible and adaptable to shifting

• Empower People priorities.

• Foster Collaboration  You are customer service savvy – you strive to help people and take initiative to find the answer

in creative ways.

• _Support Continuous Learning

 _

You are a multi-tasker who is able to move forward with and track multiple priorities in a fast-

• Enhance Our Community pace environment, with exceptional time management skills.


You can communicate clearly and concisely, both orally and in writing.

• _Champion Wellness

 _

You are diligent with a positive attitude and willingness to learn.

• Lead with Empathy  You have a gift for organizing and updating files, information and data.



You are proficient with Microsoft office tools (Word, Excel, and Outlook).

• Embrace Change & Innovation  You are a highly effective communicator, able to listen for understanding and share information

clearly and persuasively.



You understand the importance of confidentiality.

You are able to take* initiative* and work independently, using good judgment to check in and
provide updates or seek additional direction.
APPLY NOW!
You are able to work cooperatively with diverse groups, including City employees, managers,
executives and elected officials, other agencies, and members of the public.
Submit your application and resume online at

calopps.org or to the Human Resources
Department; City of Mountain View, 500
Castro Street, Mountain View, CA 94041, (650) The Perks!

903-6309. Please provide a valid email  Comprehensive Benefits:
address on your application. This recruitment * Generous paid leave and group health coverage (medical, dental, vision, EAP, Life & Disability
will close* at 5:00 p.m. PST on Tuesday, April *Insurance)
26, 2022 or after 100 applications have been * CalPERS retirement (2.7% at 55 formula for classic members; 2% at 62 for new
received, whichever occurs first. Depending members); employees contribute 11.5% for classic members and 10.5% for new members to
on the number of applicants this process may CalPERS with no Social Security deduction
be altered.  Support for Continuous Learning & Development:

• Up to $2,000 in tuition reimbursement for education advancement annually, with a one-time

opportunity for up to $20,000 for the completion of a work-related Bachelor’s or Master’s

• Front-line professional development / technology funds of $600 (Fiscal Year 21-22 only- valid

through June 30, 2022).


Wellness and Engagement Culture: **

• Access to an onsite employee gym

• Incentive pay for participating in the City’s wellness program

• Up to $100/month City contribution for mass transit expenses, with $10/month minimum

employee contribution; discounts for carpools and ride-shares; a bicycle commute incentive.

• Ongoing commitment to robust internal communication and feedback.



And More: Employee appreciation days and activities.

Fine Print. Depending on the number of applications, the above process may be altered. Candidates with a disability who may require special assistance in any phase of the application or testing
process should advise the Human Resources Department upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Mountain View is
an Equal Opportunity Employer (EOE). Prior to hire, candidates are required to successfully complete a pre-employment process, including employment verification and Department of Justice (DOJ)
fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. City of
Mountain View requires all employees to be fully vaccinated against COVID-19. This mandate allows for limited exceptions. NOTE: The provisions of this bulletin do not constitute an expressed
or implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.

Location: 500 Castro Street Mountain View,94041, Mountain View, CA 94041

Job Type: Full-time

Pay: $72,455.00 - $88,069.00 per year