1 Administrative Analyst I/II Job in Modesto, CA

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Administrative Analyst I/II

City of Modesto, CA

Modesto, CA | Full Time

$60k-77k (estimate)

1 Week Ago

Administrative Analyst I/II

$60k-77k (estimate)

Full Time 1 Week Ago

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City of Modesto, CA is Hiring an Administrative Analyst I/II Near Modesto, CA

THE POSITION

Upcoming Salary Increases and Incentives:

3% COLA effective 7/1/2024

3% COLA effective 7/1/2025

3% COLA effective 7/1/2026

2.5% Education Incentive - Bachelor's Degree

5% Education Incentive - Master's Degree

The Administrative Analyst I/II is responsible to provide professional administrative support for a department and/or division; to perform research, statistical and other analytical work; and to fulfill other administrative assignments in functional areas such as personnel, budget, and other areas.

Current vacancies include our Engineering and Community and Economic Development departments.
DISTINGUISHING CHARACTERISTICS:

Administrative Analyst I - This is the entry level class in the Administrative Analyst series. Positions in this class typically have little or no directly related work experience. The Administrative Analyst I is distinguished from the II level by the performance of less than the full range of duties assigned to the II level or by performance of a limited scope of duties. Incumbents work under general supervision while learning job tasks, progressing to direction as the procedures and processes of the assigned area of responsibility are learned. While most positions are allocated at the II level and incumbents advance to the II based on scope, complexity of work, and level of independence, some positions may be permanently allocated at the I level or some incumbents may remain at the I level.
Administrative Analyst II - This is the journey level class in the Administrative Analyst series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual, or unique situations arise, and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

Application ProcessApplicants will be assessed on the application submitted. Due to the volume of applications received, resumes will not be screened for the purpose of determining who is most qualified to compete in the testing process. It is the applicant's responsibility to fill out the "Education" and "Work Experience" sections of the application with complete information and adequate detail. Do not substitute any part of the application form with the words "see resume". The following information is provided for you to use as a reference and as a planning tool. Human Resources is unable to schedule make-up examinations.

Tentative Schedule
Online Written Exam

May 28, 2024 - June 4, 2024

Applicants considered to be the most qualified will be invited to continue in the testing process.Human Resources reserve the right to revise the testing process to best meet the needs of the City. The City of Modesto is an equal opportunity employer. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Assist in the preparation and review of division and/or assigned department operating, multi-year, capital improvement budgets, and/or internal service fund budgets.
Investigate, analyze, develop, and prepare special studies or projects as requested; assist in the administration of departmental programs
Collect data for and prepare monthly departmental activity reports for submission to the City Manager, the City Council, or others as assigned.
Research special issues, problems, and procedures; prepare various documents and reports regarding special projects, problems, and requests.
Revise and develop fees; negotiate contracts and agreements; monitor and ensure compliance of department functions with pertinent laws, rules, policies, procedures, regulations, and ordinances; authorize payments for various contracts.
Monitor the activities of consultants, including preparing and administering contracts.
Assist in the development of departmental policies and procedures; recommend goals and objectives.
Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; assist with the development of alternative solutions and implementation; prepare various reports on operations and activities.
May assist with departmental personnel matters such as maintaining position allocations, preparation of job offers, researching pay issues, assisting with recruitments, scheduling selection interviews, assisting with testing or interviews, performing reference checks, coordinating training programs, and monitoring late appraisals.
Answer questions and provide information to the public, outside agencies, and City staff; investigate complaints and recommend corrective action as necessary to resolve complaints.
Serve as liaison to other departments, including conferring with departments on shared programs and projects; coordinate on strategic planning and ensure consistency of department goals and objectives.
Attend various City Council, Commission, board, and other governmental meetings; draft complex documents such as Council Resolutions and Ordinances; may prepare and present agenda items to the City Council; serve on various committees and task forces.
Research grant opportunities and prepare grant proposals; monitor and administer grant and contract accounts and projects.
Prepare Requests for Proposals and Requests for Bids in coordination with Purchasing division staff.
Review administrative practices and make recommendations for improvements.
Conduct and provide economic and statistical analysis; present oral and written reports.
May participate in the selection of staff, review and recommend staff training, conduct performance evaluations, work with employees to correct deficiencies, and
implement discipline procedures, as assigned.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Observe and maintain a safe working environment in compliance with established safety programs and procedures.
Marginal Functions:
Assists with a variety off accounting duties, including accounts payable and utilities and internal service operations.
Perform related duties as assigned

MINIMUM QUALIFICATIONS

Administrative Analyst I

Knowledge of:
Principles and practices of organization, administration, and personnel management.
Principles and practices of budget preparation, analysis, and administration.
Statistical methods and methods of graphic presentation.
Principles and practices of accounting in a municipal government.
Principles and procedures of financial record keeping and reporting.
Technical report writing procedures and grant proposal development.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Learn the process and structure of the City and assigned department.
Learn pertinent federal, state, and local laws, codes, rules, and regulations.
Identify, analyze, and resolve problems and issues, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Review documents and make recommendations and necessary changes.
Analyze facts and make sound recommendations.
Work with and control sensitive, confidential information.
Estimate and project revenues and expenditures.
Plan, initiate, and complete work assignments with minimum direction.
Organize and lead committees in constructing staff meetings.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of professional or technical level administrative or analytical experience is desirable.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, economics, or a related field.

License or Certificate:

Possession of, or the ability to obtain, a valid California driver's license.

Administrative Analyst II

In addition to the qualifications for Administrative Analyst I:

Knowledge of:

City and department processes and structure.
Pertinent federal, state, and local laws, codes, rules, and regulations.
Ability to:

Identify and respond, both orally and in writing, to public and City Council issues and concerns.

Interpret and apply federal, state, and local policies, procedures, laws, codes, and regulations.

Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:

Two years of increasingly responsible administrative and analytical experience equivalent to Administrative Analyst I with the City of Modesto.

Training:

License or Certificate:

Possession of, or the ability to obtain, a valid California driver's license.

PHYSICAL AND MENTAL REQUIREMENTS

Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise.
WORKING CONDITIONS

Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may require occasional overtime and weekend work and travel is rare.