JOB
Performs administrative duties for the Department, Fire Chief, and Assistant Chiefs. Is responsible for preparation and assembly of budget proposals.
EXAMPLE OF DUTIES
Prepares and maintains records including payroll and monthly reports for the department.Works with department and division managers on budget preparation.Processes all correspondence and reports as required. Maintains filing system.Initiates and processes check requests, purchase orders, and requisitions. Reviews all invoices for accuracy and maintains copies for file.Maintains and updates information and certifications for Firefighter and Emergency Medical Personnel.Maintains time and attendance records for the department.Processes mail for the department.Answers telephone.Supervises assigned personnel.Performs related duties as required.
SUPPLEMENTAL INFORMATION
Ability to read manuals and updates regarding contractor, city and departmental contracts, policies and procedures. Ability to read and understand manuals and reports in order to record work activities or maintain other records. Skill in the operation and maintenance of a number of office machines and equipment such as computers, scanners, and copiers and skill in typing and filing is required. Advanced familiarization with popular Microsoft Office software products required. Ability to learn and use other system software such as payroll, accounting, requisitioning, personnel and fire and EMS reporting systems. Organizational skills are a must. Skill in developing correspondence required. Skill in the supervision of others.