Deadline to apply: Open until filled

JOB INFORMATION

Job Title: Accounting Associate

Civil Service: No

Department: Finance Department

Bargaining Unit: Non-Bargaining

Reports to Position: Deputy Finance Director

Pay Grade: General Plan, Grade 5

Location: City Hall

Overtime Status: Hourly – Paid Overtime

Effect. Date: 08/2022

FLSA Status: Non-Exempt

JOB SUMMARY

Provide a brief description as to the primary purpose of this job (no more than three to five sentences):

Under the general direction of the Deputy Finance Director, provides a wide variety of financial recording, administrative support and technical accounts processing duties. Assists other Finance staff with special projects when necessary.

ESSENTIAL JOB DUTIES/WORK PERFORMED

List essential job functions that comprise the job; describe in terms of actions (verbs) and desired outcomes in order of most important first:

• Performs accounts receivable functions such as processing cash receipts, preparing accounts receivable invoices, and monitoring accounts receivable.
• Closes and balances cash register and prepares City-wide deposit.
• Performs special assessment and delinquent fee processes.
• Verifies and processes accounts payable invoices and purchase orders, including preparing reports for City Council approval.
• Prepares checks and remittances for mailing.
• Responsible for maintaining vendor database and 1099 year-end reporting.
• Prepares Quarterly Sales Tax Returns and Fuel Tax Refunds.
• Assists with purchase of office supplies as needed.
• Administers the hotel/motel grant program.
• Maintains insurance records for city general liability, property, fleet and inland-marine policies.
• Maintains records of city-owned vehicles.
• Assists in maintaining detailed capital asset listings.
• Assists in preparing monthly department reports.
• Assists in preparing annual reports and audit workpapers.
• Performs the clerical and filing functions of the Finance Department.
• Works closely with other City departments, answering their questions regarding financial transactions, providing copies of supporting documentation, etc.
• Responds to customer inquiries in a courteous and prompt manner.
• Performs other duties and responsibilities as assigned.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

List key dimensions (measurements for success) for this position:

• Ability to operate ten key calculator.
• Ability to understand and implement oral and written communications.
• Ability to establish and maintain effective working relationships with the general public and fellow employees.
• Ability to problem solve.
• Ability to take initiative.
• Ability to keep and maintain department records in an organized and orderly way.
• Ability to use computers, including word-processing, spreadsheet and specialized financial software applications.

ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

List key relationships (to whom and the nature of the relationship) and leadership received and from whom associated with this position:

• Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
• Ability to read, speak, write and understand English to communicate effectively and professionally with fellow employees, Boards and the general public via telephone, in written form or face-to-face.
• Ability to operate computer keyboard, calculator, telephone, , photocopier and similar electronic and manual office machines.
• Ability to sit for long periods of time for typing and computer work.
• Must not pose a direct threat to the health or safety of other individuals in the work place or citizens encountered during work.

QUALIFICATIONS

List the minimum requirements to be considered for this position:

• Associate’s Degree in Accounting, Business, or related field of study.
• 1-year of accounting or other work-related experience.
• Must be able to obtain Surety Bond coverage.

WORKING CONDITIONS

List working conditions for this position:

• Works in an office environment
• Works a standard work week
• May be required to work some overtime upon demand of workload

REQUIRED BACKGROUND CHECKS

List working conditions for this position:

• Sex Offender Registry
• Criminal Background Check
• Drug Screening
• Driving Record
• Pre-Employment Physical