2 Administrative Clerk Jobs in Madison, WI
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City of Madison, WI is Hiring an Administrative Clerk Near Madison, WI
General Description
APPLY NOW IF YOU WANT TO BE CONSIDERED FOR ANY ADMINISTRATIVE CLERK POSITION IN THE NEXT 6 MONTHS.
CURRENT VACANCY:
Parking Division
THIS RECRUITMENT WILL BE USED TO FILL VACANCIES THAT OCCUR IN THIS CLASSIFICATION IN OTHER DEPARTMENTS THAT MAY ARISE OVER THE NEXT SIX (6) MONTHS. SUCH VACANCIES MAY BE PERMANENT FULL-TIME OR PART-TIME.
The City of Madison is an equal opportunity employer functioning under an affirmative action plan. We value diversity, equity, inclusion, and belonging. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply!
Examples of Duties and Responsibilities
PARKING DIVISION:
Program Support
- Assist with special projects/assignments and confidential unit planning strategies.
- Contribute to and write reports for internal/external stakeholders.
- Organize and schedule meetings and appointments.
- Assist with the ticket review process for contested tickets; review the circumstances surrounding the ticket's issuance, including coordinating a review of the area in question, letters to the affected parties, and other communications regarding available options.
- Update and maintain correspondence letters in parking management systems.
- Prepare and/or coordinate division payroll and personnel records.
- Answer phone calls, respond to messages.
- Direct inquiries to appropriate individuals or other agencies as necessary.
- Describe in detail parking policies to individuals and the general public.
- Intake and dispatch of parking-related requests.
- Respond to miscellaneous customer requests, inquiries, and complaints.
- Provide support to staff and contractors on parking issues.
- Research and troubleshoot issues with ticketing or permit errors.
- Assist with troubleshooting parking program and software issues.
- Work with various city agencies on issues related to ticket or towing.
- Create purchasing orders for uniform items from approved vendor.
- Maintain a list of approved uniform items and work directly with approved vendor.
- Maintain inventory and order field and office supplies.
- Reconcile P-Card transactions to appropriate budgets.
- Track and distribute purchases.
- Invoice payment and processing.
- Perform general purchasing functions.
- Prepare meeting agenda materials and enter information in Legistar.
- Take minutes at meetings and transcribe them for electronic posting.
- Produce and distribute correspondence memos, letters, and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain filing and record-keeping systems.
- Assist with updating informational materials for the Parking programs, such as brochures and leaflets.
- Perform related work as assigned.
Minimum Qualifications
-OR-
-OR-
Two (2) years of experience in applying the following:
- Office procedures, methods, and equipment.
- English composition, correct punctuation, spelling, grammar, and business letter and report formats.
- Computers and computer software applicable to the duties of the position, such as Microsoft Word, Excel, Outlook, PowerPoint, and database applications.
- Elementary account posting and data processing input procedures.
- Financial procedures.
Special Requirements
Physical Requirements:
Generally work in this position is primarily sedentary, requiring the ability to sit/stand at a desk, work on a computer, and use a monitor for extended periods of time. Ability to lift up to 50 pounds on occasion.
Job Summary
Full Time
$44k-55k (estimate)
05/15/2024
05/24/2024
The job skills required for Administrative Clerk include Customer Service, Administrative Support, Planning, PowerPoint, Problem Solving, Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Clerk. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Clerk. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Clerk positions, which can be used as a reference in future career path planning. As an Administrative Clerk, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Clerk. You can explore the career advancement for an Administrative Clerk below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Clerk, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Clerk for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Clerk job description and responsibilities
Administrative clerks communicate with executive staff members and know how to relay messages to them.
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General office clerks or admin clerks perform tasks to help in keeping an organization run smoothly.
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Although they may start with simple tasks, such as sorting papers, clerks who gain more skills are given more complex endeavors such as organizing filing systems.
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Before such upgrades are done, clerks are required to make full copies of all election files and store them on a separate device such as a thumb drive.
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Administrative assistants may support an entire workplace and should be able to correspond with coworkers and managers regularly.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Clerk jobs
Administrative clerks must have the appropriate training and skills before applying.
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Taking computer software classes can provide administrative clerks with an advantage when competing for an entry-level job.
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Administrative clerks should have a variety of clerical and administrative skills to excel at the job.
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Administrative clerks should be attentive to details when overseeing client accounts.
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Candidates must know that an administrative assistant jobs require workers to often perform tasks autonomously which means that a sound judgment and decision-making skills are essential on this field.
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Step 3: View the best colleges and universities for Administrative Clerk.
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