GENERALPURPOSE

Develops the planning, promotion, organization, scheduling, implementation, evaluation and supervision of special events and public programs, and events targeting all residents of the City of Killeen.

SUPERVISION EXERCISED

Indirectly supervises other employees in program activities.

CORE COMPETENCIES:

Responsible for the development, planning, scheduling, organizing, implementation and supervision of various activities and events. This includes overseeing the set-up of facilities for programs and special events, overseeing daily activities, coordinating staff and volunteers, and scheduling facilities and equipment.

Supports the City of Killeen Youth Advisory Commission, and assist in the events programming. 

Liaisons with other departments and outside organizations in partnering and developing programs to support Killeen residents including volunteer activities, physical fitness programs, seasonal special events such as the Fall Fest and Farmer’s Market.

Prepares and maintains various reports, records, schedules, marketing, and outreach plans. Operates computer registration system and provides customer service. 

Maintains order, ensures the safety and well-being of program participants and facilities. Enforces policies and procedures. Communicates with program participants.

Provides direct leadership for assigned program, these may include special events, and family and social activities. Performs community outreach, research alternative funding sources such as donations, grants, and community partnerships to support assigned programs. 

Drafts and implements annual operating budget to ensure compliance with city policies and procedures. 

Ensures expenditures are done in compliance with approved budget and do not exceed available funding. 

Maintains inventory of supplies and equipment.

Prepares and recommends program budget requests, cost estimates, and justifications for needed equipment, supplies and personnel and makes proper purchases.

Develop, implement, and enforces policies and procedures for staff, instructors, volunteers, and public. 

Handles/manages emergency situations.

Performs a variety of miscellaneous duties such as answering phones, typing correspondence, running errands, picking up supplies needed for activities, conducting activities for participants, and making arrangements for projects. 

Possesses and maintains a valid driver's license and comply with City of Killeen driving policy.

Maintain and promote a professional, positive, public image of Killeen Parks and Recreation by being visible in the community. Serves as a member of various city employee committees, as assigned.

Assists staff in the performance of their duties as required.

Other duties as assigned.

 EDUCATION AND EXPERIENCE:

1. Two years of college; and
2. Two (2) years of experience working with special events activities; or
3. Any equivalent combination of education and experience.

KNOWLEDGE, SKILLS ANDABILITIES:

1. Considerable knowledge of working with special events, operations and techniques used in a comprehensive special events program for a municipality.

2. Ability to develop, coordinate and direct varied activities involved with special events, to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders and the general public; ability to communicate effectively orally and in writing.

3. Ability to market and promote community events, day camps and specialty programs.

4. Must follow personnel procedures and policies.

5. Must have experience budgeting and with purchasing procedures.

6. Must effectively and tactfully deal with the public and various city departments.

7. Must be able to secure sponsorships and donations.

8. Working knowledge of the principles and practices of office management, work organization and supervision.

9. Ability to communicate effectively and follow verbal and written instructions.

10. Ability to maintain confidential information.

11. Maintains regular and punctual attendance.

SPECIALREQUIREMENTS

1. Must have a valid driver's license or obtain one by date of hire.
2. Must have a Texas Driver’s license within 6 months of hire.
3. Must work some weekends and evenings.
4. Flexibility to work nights and weekends on an as-needed basis.
5. Flexibility to travel with youth on overnight trips as needed.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing software; calculator; copy and fax machine; phone; mobile or portable radio; automobile; typewriter; overhead projector; television VCR and digital camera. Safety equipment as required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORKENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. May be exposed to hot or cold, wet or humid conditions. 

The noise level in the work environment is usually quiet while in the office, or moderately loud when in the field.

SELECTIONGUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.