JOB
GENERAL PURPOSETo perform a wide variety of specialized administrative duties in support of the municipal court including the initiation and processing of warrants and capias pro fines and the maintenance of legal documents, correspondence and statistics; provide information and assistance to the public. SUPERVISION EXERCISED Employee has no supervisory responsibilities.
EXAMPLE OF DUTIES
Learns, and correctly interprets, and applies the laws, codes, policies and procedures related to the processing of criminal court cases. Reviews case files to determine which cases should be processed for warrants. Reviews case files to determine which cases should be summoned for show cause hearings. Processes probable cause affidavits, arrest warrants, and capias pro fine writs. Identifies and reports delinquent cases to collections and Department of Public Safety. Assists the public in person, by mail/email and by telephone including retrieving information and files and providing complex information to defendant’s regarding their criminal court case. Compiles, types, records and files and scans a wide variety of court records including summons, warrants, and complaints. Assist with scheduled warrant round-ups. Administers oaths. Assist in the courtroom as needed. Relieves the Defendant Services counter during lunches, breaks, and during staff shortages. Scans court documents into the court system. Operates a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material. Ability to make sound judgments and decisions. Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations. May serve on a variety of employee committees. Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
TOOLS AND EQUIPMENT USEDPersonal computer, including spreadsheet and word processing software; central Municipal Court computer system; telephone; 10-key calculator; typewriter; copy and fax machines. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate.