We are currently recruiting for qualified applicants for an Administrative Specialist in Human Resources. Come and see why the City of Golden is the place you want to be! 

Under the general supervision of the HR Manager, this position provides a variety of detailed and confidential administrative and technical support of the Human Resource department, and will be involved in supporting the hiring process. Assists with personnel-related data entry, file maintenance, administrative support, and special project support as assigned. This position requires a high degree of accuracy, attention to detail, and confidentiality. Empathetic, collaborative, and professional communication skills are a must.

This is an exciting opportunity to join a high-performing, progressive, team-oriented HR group. We are dedicated to creating a workplace where employees can thrive and feel genuinely excited about their work. Join us as we work to advance the organization and employee experience through a wide spectrum of projects. 

This is a part-time position working 20 hours per week with a schedule between the hours of 7:30 am – 4:00 pm, Monday through Friday, with some flexibility around the specific breakdown of hours/days. 

Human Resource/Administrative Functions

• Supports the recruitment and hiring process, including posting jobs, referrals of applications to hiring managers, ordering background checks, tracking candidate statuses, and communication with candidates and hiring managers. 

• Performs data entry and maintenance of personnel records and files ensuring accuracy of information.

• Ensures appropriate security and confidentiality of employee information and records.

• Maintains HR files, correspondence and other materials; files all correspondence and other records in a timely manner.

• Other administrative/HR duties as assigned or requested.

Minimum high school diploma or GED equivalent. Minimum three (3) years responsible administrative support experience. Direct Human Resources experience strongly preferred. Must have exceptional interpersonal and customer service skills, attention to detail, organizational skills, and ability to work in a fast-paced environment with frequent interruptions. Strong proficiency in MS Office, including Outlook, Teams, and Excel required. NeoGov experience preferred. Municipal government experience a plus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

LANGUAGE SKILLS
Must possess excellent written and verbal communication skills. Proficient in English usage, spelling, grammar, and punctuation. Ability to write reports and business correspondence. Ability to deal with diverse population groups and exhibit strong interpersonal and customer service skills. Ability to read and interpret personnel policies and procedures. Ability to effectively present information and respond to questions from employees, supervisors, and the general public.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with practical problems involving a variety of concrete variables where limited standardization may exist. Ability to use independent judgment in most situations.

OTHER SKILLS AND ABILITIES
Outstanding customer service and interpersonal communication skills. Exceptionally accurate data entry skills and attention to detail are required. Must possess excellent written communication skills; business writing skills, principles, and procedures of record keeping. Ability to set priorities and organize work. Flexibility, confidentiality, and the ability to work independently.

Ability to establish and maintain effective working relationships with employees, supervisors, and citizens; and to handle sensitive situations with tact and diplomacy.

Ability to apply strong computer and Internet research skills. Demonstrated computer skills with intermediate to advanced knowledge of MS Office including Outlook, Word and Excel. Ability to learn software required for the position.

Ability to multi-task and interact in a dynamic environment using independent judgment and personal initiative. Ability to exercise independent judgment in absence of supervision.

Ability to understand basic principles and procedures of human resource/personnel administration; applicable federal, state, and local laws and regulations.

MATERIALS & EQUIPMENT DIRECTLY USED
Ability to operate all general office equipment including computer, printer, copier, fax, and phones.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to hold, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Primarily works in office environment with moderate noise level and frequent interruptions.