ACCOUNTS PAYABLE P/PAYROLL MANAGER

Job Overview:

We are seeking a highly organized and detail-oriented Accounts Payable/ Payroll Manager to join our team. The AP/Payroll Manager will be responsible for overseeing all aspects of payroll processing and accounts payables, ensuring accuracy and compliance with company policies and regulations. This role requires strong analytical skills, proficiency in payroll software systems, and the ability to work effectively in a fast-paced environment.

DUTIES AND RESPONSIBILITIES:

· Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.

· Interfaces with appropriate departments to secure proper payment approvals.

· Prepares accounts payable checks, ACH and Wires.

· Oversees maintenance of accounts payable files and records.

· Prepares W2’s & 1099s.

· Prepares and Processes weekly payroll.

· Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.

· Processes and oversees expense reimbursement and reporting.

· Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.

· Responsible for day-to-day financial transactions including accounts payable, corporate credit card reconciliations, and various other transactional issues.

· Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.

· Assists with monthly closings and bank statement reconciliation.

· File reports to Local, State and Federal Agencies as needed.

· Assist with monitoring and reporting for the Procurement Card program.

· Assists with related special projects as required.

· Performs other related duties as assigned by management.

QUALIFICATIONS:

· Bachelor’s Degree in Accounting, Finance or Related Field (Preferred)

· Associate’s degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience would be considered.

· Proficient in Microsoft Office; bonus if familiar with New World ERP system.

· Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

· Commitment to excellence and high standards.

· Acute attention to detail.

· Excellent written and verbal communication skills.

· Ability to prepare reports and business correspondence.

· Ability to understand and follow written and verbal instructions

· Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

· Ability to work independently and as a member of various teams and committees.

· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or sit for long periods. Must have the ability to lift and small carry parcels, packages a

compensation that include benefits such as 100% paid employee health insurance premiums, Florida Retirement System (FRS), vacation and sick leave, life insurance and various flexible medical spending and supplemental policies through payroll deduction. If you are a highly organized individual with a strong background in accounts payables and payroll management, we encourage you to apply for this position.

Core Competencies:

• Judgment - Sound decisions based on fact; uses logic to solve problems.
• Quality of Work - Performs work thoroughly, accurately, and professionally.
• Reliability - Timely and consistently completes assigned work; consistently reports to work and is punctual.
• Safety - Committed to ensuring a safe environment and complies with applicable safety standards.
• Technical Capability - Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance:

• The employee must successfully pass a background screening process and must comply with the Drug-Free Workplace policy.
• The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

EOE/ DFWP

Rate of Pay: $20.00 per hour

Date of Opening: 5/13/24

Date of Closing: open until filled

Job Type: Full-time

Pay: $20.00 per hour

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Required)
• Payroll: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Florida City, FL 33034 (Required)

Work Location: In person