The purpose of this position is to assist the Special Events team with planning and coordinating rentals at Venue 1842 and assist with the City’s special events and festivals. This position will assist with coordinating facility rentals, vendors, contractors, and musicians, work crews, content on event websites, employing industry best practices, utilizing excellent customer service skills, and facilitation of premier park programs. This position requires creativity, organization, teamwork, and initiative.

• Assisting team with preparation and execution of rentals and events at Venue 1842 and citywide special events and festivals.
• Be aware of rental schedule and facility activity.
• Assist with event logistics.
• Enforce policies and procedures related to rentals and programs.
• Organize event documentation.
• Organize and review vender contracts.
• Assist in setting up and tearing down of events.
• Assists in creating activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kid’s activities.
• Assisting with the vendor process to include but not limited to event supplies/entertainment, media purchasing –this includes getting vendor quotes, creating contracts, scheduling, and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors.
• Assists with purchasing, taking inventory, and organizing supplies used for events. 
• Assists with materials and signage needed for event production, which may assisting in the creation of signage and working with sign vendor.
• Maintain accurate databases and ?les for events and perform a variety of administrative activities.
• Works in a fast-paced, multi-tasked environment.
• Utilizes exceptional customer service skills while providing a safe environment at events and festivals.
• Must be a team player, self-starter, and creative thinker with the ability to be ?exible, pay attention to details and exhibit exceptional organizational skills.
• Other duties as assigned.

• Work requires knowledge necessary to understand basic operational, technical, or office processes.
• Level of knowledge equivalent to four years of high school or equivalency or relevant experience working with special events and festivals. 
• Experience working in a fast-paced, ?exible environment is preferred. 
• Experience with ActiveNet software preferred.

• Knowledge of basic o?ce and business procedures, city policies, and rules and regulations. 
• Ability to work with a variety of people is a fast-paced, ?exible environment. Ability to organize and coordinate diverse types of events, enforce policies and procedures, make mature judgments, and have regular and punctual attendance. 
• Willingness to physically participate in the setup and tear down of festivals and events. 
• Knowledge of writing and design principles. 
• General knowledge of social media marketing.
• Decisions regarding implementation of policies may be made. Evaluates customer satisfaction and utilizes resources to continuously improve customer satisfaction. 
• Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations.
• Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.
• This position normally performs the job according to his or her judgment with limited supervisory guidance. Special projects are managed with little oversight and assignments may be reviewed upon completion.