Assists with general accounting duties by preparing journal entries, recording various types of transactions, reviewing account statements for accuracy and completeness, verifying transactions are classified and recorded according to established accounting principles, and providing adequate supporting documentation for each transaction.
Manages budgetary and financial reporting by preparing monthly financial statements, summaries, schedules and performance reports, as well as recommending procedures and process improvements relating thereto.Responsible for research and analysis including, but not limited to, budget to actual variances to ensure data integrity and compliance with fiscal policies.
Ensures proper and timely payment of City vendors by reviewing weekly accounts payable batches to confirm: proper account and project coding, correct data entry, adherence to purchasing policies, appropriate authorization to pay, invoice calculations, etc. and posts batches to the general ledger.
Prepares monthly bank reconciliations for City bank accounts by analyzing and reviewing bank reports, ensuring all activity has been recorded, checking receipts against bank reports, preparing adjusting entries as necessary, communicating with bank and departments about adjustments, creating spreadsheets to report data, and ensuring proper recording of financial transactions.
Verifies billing and collection data by reviewing and posting daily general ledger activity, reviewing and analyzing subsystem reports, monitoring the progress of billing and collection activities and coordinating contractors billing efforts.
Maintains accounts receivable records for ambulance billing and collections, prepares monthly analysis and reconciliation, resolves discrepancies, and processes refund and payment requests.
Assists with annual financial audit and fiscal year-end closing procedures by completing assigned tasks in a timely manner and preparing audit workpapers, financial reports, reconciliations, and other audit documents as needed.
Reconciles third-party insurance administrator activity to the City’s general ledger by analyzing and reviewing insurance reports, ensuring all activity has been recorded, preparing adjusting entries as necessary, communicating with administrator about adjustments and documentation, creating spreadsheets to report data, and ensuring proper recording of insurance transactions. Maintains accounting for incurred, but not reported claims and receipt of stop loss payments.
Other duties as required to ensure efficient and effective operations of the Finance Department.