1 Court Operations Specialist A Job in Eugene, OR
City of Eugene is Hiring a Court Operations Specialist A Near Eugene, OR
The Court Operations Specialist A positions provide judicial support and compassionate customer service, as well as perform a variety of clerical administrative duties. For more information on the City of Eugene Municipal Court please visit our site, here.
THIS POSITION IS OPEN UNTIL FILLED
Applications will be reviewed weekly
- Provides detailed information to City staff, other agencies, and the public regarding case related functions, requiring thorough knowledge of court regulations, policies, and procedures.
- Explains proper methods for completion of court documents and forms to defendants and the public; reviews incoming forms and correspondence for accuracy and completeness.
- Organizes, maintains, and retrieves court documents for judges, attorneys, staff, and the public.
- Prepares correspondence to notify defendants of plea dates, inquiries about cases, and payment of moneys owed to court.
- Checks in defendants for court hearings and verifies that the judge receives the correct court papers.
- Initiates and processes removal of suspension orders, warrants and release of defendants from custody.
- Assists judge in the courtroom; records all case dispositions during court proceedings; and collates completed files.
- Coordinates the daily preliminary docket process.
- Provides support and back up to all other team functions.
- Responds to telephone and in-person inquiries from the public and other agencies.
- Organizes and maintains court trial calendar for jury and non-jury trials, hearings, or arguments; coordinates juror activities.
- Completes standard letters to notify defendants of dates, hearings and other court activities; processes requests for court appointed attorney and other documents.
- Verifies that judges receive correct court papers for hearings.
- Develops and maintains accurate and timely record-keeping systems and databases; assures inclusions of all pertinent information; assures compliance with court records requirements.
- Maintains security and custody of court records; complies with public record law and court procedures in the release of information to the public.
- Prepares and proofs forms, letters, court documents, orders, statistical reports and other documentation.
- Composes correspondence in accordance with established procedures or instructions.
- Monitors and processes court referrals for various court programs.
- Processes a variety of court documents, including sentence orders, motions, orders, appeals, and in-custody papers.
- Supports and respects diversity in the workplace.
- Cross-trains and/or rotates into any other Court Operations Specialist A position as needed.
- Performs other related duties as assigned.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
MINIMUMREQUIREMENTSExperience:
- Two years of clerical and/or administrative experience.
- High School diploma or G.E.D. equivalent.
- Preference for fluency in Spanish language may be given.
- Course work or experience in court/law/bookkeeping preferred
The ideal candidate will have the following Knowledge, Skills, Abilities:
Knowledge of:
- Court documents, policies, procedures, and legal requirements relating to area(s) of assignment, or ability to learn within a reasonable period of time.
- Regulations, statutes, procedures, and policies as applicable to municipal court operations, or ability to learn within a reasonable period of time.
- Record-keeping processes and procedures.
- Business English, spelling, punctuation, and basic math.
- General computer skills and the ability to toggle between several different software systems (Word, Case Management Systems, LEDS, TEAMS, Virtual Court Software, etc.)
- Clearly and accurately interpret court documents, policies, and procedures.
- Effectively communicate accurate information both orally and in writing.
- Work effectively as a team member, utilizing good judgment and effective communication skills.
- Interact tactfully and effectively with the public in stressful and potentially confrontational situations.
- Make decisions based on regulations and established policies and procedures.
- Work independently, quickly, and accurately with close attention to detail in an atmosphere of frequent interruptions and changing priorities.
- Obtain LEDS certification or ability to obtain within 90 days of hire.
- Establish and maintain complex filing and record-keeping systems; skill in alphanumeric filing.
- Complete data entry efficiently and accurately.
- Operate standard office equipment such as computer terminal, calculator, and photocopier.
- Efficiently navigate typing in a fast paced environment.
- Multi-tasking in a computer setting.
- Maintain confidentiality and meet security requirements.
Eligibility List: This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.
Bilingual Pay Benefit: Per the AFSCME contract, the City shall pay an employee an additional five percent (5%) for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.
Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
Job Summary
Full Time
Public Administration
$39k-50k (estimate)
05/28/2023
06/27/2024
eugene-or.gov
EUGENE, OR
1,000 - 3,000
1862
CRAIG SMITH
$200M - $500M
Public Administration
Related Companies
About City of Eugene
The City has over 1,400 employees and a $450 million total budget. The City of Eugene is a service-oriented and welcoming organization that provides services through six departments: Central Services Fire & Emergency Medical Services Police Library, Recreation and Cultural Services Planning and Development Public Works In 1944, the citizens of Eugene adopted a council/manager form of government. In this form of government, the City Council develops legislation and policies to direct the City. The City Manager, hired by the City Council, provides administrative direction to the organizati...on, oversees City of Eugene personnel and operations, and carries out the City Councils direction. About the City: As one of the largest cities in Oregon, Eugene has an exciting mix of arts, culture, education, scenic beauty and passion for recreation. Located in the scenic Willamette Valley between the rugged Pacific Coast and the breathtaking Cascade Mountains, Eugene is the county seat for Lane County. With more than 100 city parks, 250 miles of bicycle trails, and numerous lakes, rivers and streams nearby, our community offers a wide range of recreational activities to residents and visitors. Eugenes mild climate and lush landscapes are just a few of the citys attractive features. Eugene is well-known as the home of the University of Oregon. With 20,000 students and over 6,000 employees, the University plays a major role in the community, as does Lane Community College and Northwest Christian University. Eugene is a friendly, progressive community with residents who are active and concerned about quality of life issues. The University brings a cosmopolitan feel to the community, and the collegiate teams have contributed excitement and pride on a regional basis. Living in the City of Eugene offers all of this along with the advantages of higher education, a strong public school system, and a short commute to work.
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