The purpose of this job is to plan, coordinate, and manage athletic programs. As well as manage the athletic facilities, finances, budgets and requisition of goods and services. This position is also required to supervise a staff consisting of two recreation leaders (long-term, temporary, full-time, 40 hours/week), and 40-50 volunteers.

Major Duties

• Supervision of staff, directing work assignments, and reviews work completed by staff

• Uses knowledge of Microsoft Office Suite to effectively manage administrative duties

• Drafts and prepares letters, memos, forms, and other documents

• Collects and accounts for program related revenue

• Makes bank deposits

• Activenet System Administrator for the entire department of Parks and Recreation

• Schedules appointments and meetings

• Approves facility rentals and special athletic events

• Prepares roster reports

• Facility maintenance checklists

• Prepares finance reports

• Inventory management

• Develops athletics operational procedures

• Plans and coordinates programs operated in conjunction with other agencies (GRPA, MAYFYL, NYSCA, USTA, Hershey’s Track & Field, etc.)

• Schedules special training and athletic events

• Completes work orders, incident reports, letters and correspondence

• Plans and implements training for staff, volunteer coaches, and officials regarding proper and effective implementation of departmental policies and procedures

• Prepares monthly reports to present to Director of Parks & Recreation

• Purchasing of equipment, trophies, and uniforms

• Attends meetings, seminars and training session as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes, and laws

• Assigning participants to proper team

• Prepares games schedules

• Ensures that participants are in a safe environment by coordinating the necessary security/police for events

• Promotes safety and good sportsmanship

• Oversees volunteers and coaches

• Makes decision on playing conditions during inclement weather

• Facilitates NYSCA (National Youth Sports Coaches Association) certification for all coachesEnsures that all volunteers and coaches complete volunteer application and background checks

• Ensures that all coaches are CPR & First Aid certified

Minimum Qualifications

Bachelor’s degree – Business/Public Administration, Recreation or Related Field; 1-2 years preferred experience.

Knowledge Required by the Position

? Management knowledge and financial practices
? Knowledgeable and proficient in Microsoft Office Suite
? Knows how to develop and administer operations and staff plans and objectives
? Knows how to supervise and manage staff
? Knowledge of athletic rules and their application
? Knowledge of athletic facility layout and design for age specific programming
? Good organizational, management, human relations, and technical skills
? Has the mathematical ability to handle required calculations using statistical calculations
? Able to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the City as they relate to the Department
? Able to assemble information and make written reports and document in a concise, clear and effective manner
? Able to develop and administer policies, procedures, plans and activities
? Able to comprehend, interpret, and apply regulations, procedures, and related information
? Able to implement and follow through with goals
? Able to read, understand and interpret personnel and financial reports and related materials
? Able to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems
Supervisory Controls: The Program Director assigns work in terms of departmental and program goals and objectives.
Guidelines: Guidelines include departmental and program policies and procedures.
Complexity: The work consists of a variety of recreational and physical activities.
Scope and Effect: The purpose of this position is to assist in organizing and implementing recreation programs.
Personal Contacts: Contacts are typically with program participants, co-workers, parents, children and the general public.
Purpose of Contacts: Contacts are typically accessed to give and exchange information and provide services.
Physical Demands: The work is performed both indoors and outdoors. Much of the work is physical in nature, including participation in sporting events and games. The employee may be required to run, walk, jump and lift heavy objects including sports equipment.
Work Environment: The work is typically performed indoors and outdoors.
Supervisory and Management Responsibility: None